My Career Portfolio

My Career Portfolio is designed to support students with resources to capture their career goals and plans.

Students can use My Career Portfolio to:

  • create and update an online Career Action Plan
  • store files related to their course and career planning, such as their Morrisby online report, resumes, awards and examples of their school work (for example, videos and artworks)
  • access links to current information and resources to support course and career exploration.

In 2020, My Career Portfolio is available to all government school students in years 7 to 12.

Using My Career Portfolio

For students

Creating your Career Action Plan using My Career Portfolio

Watch this video to learn how to create your Career Action Plan using My Career Portfolio. Updated in April 2020.

 

Storing files and links in My Career Portfolio

Watch this video to learn how to store your files and links in My Career Portfolio. Updated in April 2020.

 

For career practitioners

Using the career practitioner dashboard in My Career Portfolio

Watch this video to learn how to use the Career Practitioner dashboard in My Career Portfolio. This is an abridged version, updated in May 2020.

Using the career practitioner dashboard in My Career Portfolio

Watch this video to learn how to use the Career Practitioner dashboard in My Career Portfolio. Updated in April 2020.

Supporting students to access My Career Portfolio

These steps can help you support your students in accessing My Career Portfolio.

It’s essential to involve your school’s technical team when preparing to use My Career Portfolio. This could be the Department's specialist technician and/or the school technician.

Specialist technicians will manage the eduPass student accounts. This includes printing and sending eduPass registration letters where needed.

Step 1 - establish whether your students have an active eduPass account

If students do not have an active eduPass account:

  • Ask your specialist technician to print/email the eduPass registration letters for your students.
  • The eduPass registration letters include the student’s user ID and a temporary password.
  • Students need to change their temporary password to activate their eduPass account (see step 2).

If students do have an active eduPass account:

  • Students can log in to My Career Portfolio.
  • If a student has forgotten the password for their active eduPass account, ask your specialist technician to reset the password. Careers practitioners must not reset passwords for active eduPass accounts. Doing so can block access to curriculum resources.
  • If you’re unsure or have any questions about this, ask your specialist technician.
Step 2 - help students activate their eduPass account
  • Have students log in to eduPass using the user ID and temporary password in the letter.
  • Have the students follow the prompts to change their eduPass password. You may wish to give students a copy of the procedure, changing your eduPass password.
  • Once students have changed their temporary password, the eduPass account is active.
Step 3 - direct students to My Career Portfolio

When your students have activated their eduPass account, they’re ready to go to My Career Portfolio.

Learn from other schools who use the platform

Braybrook College

Rowena Archer, Careers and VET Coordinator of Braybrook College spoke about the school's success in driving the adoption of My Career Portfolio among year 7-12 students.

Getting started

We decided to roll out My Career Portfolio one year level at a time.

We started with all year 9 as we were able to link it to them doing their Morrisby and with undertaking the safe@work training in preparation for work experience.

We encouraged them to start their Career Action Plan. We advised it would help with their subject and course counselling, and that we would follow up to check how they were going.

We also publicly praised the groups who completed their Career Action Plans.

When did you do it?

At first, some students used it in their home group, but that wasn't always effective. If there were technology issues, often the home group teacher didn't necessarily have the skill (or ownership of the issue) to try to solve it.

We found it was better to email the eduPass passwords to students and have them get started on their own. We worked with our IT Technicians to do this.

Other strategies we used

We linked the use of My Career Portfolio to other activities the students were doing.

For example, when year 9 did their Morrisby interviews, we reminded them to store their Morrisby profiles in My Career Portfolio. I also wrote up notes for our Morrisby consultant to remind students at their interview about uploading their profile to My Career Portfolio.

For senior students, we talked about My Career Portfolio in the context of the open day/s at tertiary institutions. We reminded them that My Career Portfolio had lots of helpful links about future study.

For students doing special consideration applications via VTAC's Special Entry Access Scheme (SEAS), we reminded them they would need a place to record what they've been doing. My Career Portfolio is a great place to store these items.

We also used My Career Portfolio as a place to store documents such as the safe@work certificates when the students did them prior to work experience.

Following up students

We had an education support staff member send a note to students who had not yet started their Career Action Plan. This also helped identify the ones who needed IT help, for example, with logging in.

What would you say to another school planning to adopt My Career Portfolio?

A bit like doing Morrisby, in the first instance it took a lot of wearing out of shoe leather.

Once students have used My Career Portfolio, the process becomes "something we do", and staff and students just say "okay, yep the time of year to do that". 

Essendon Keilor College

Daniel Kingham, Careers/VET/Work Experience Coordinator at Essendon Keilor College spoke about the school’s success in driving the adoption of My Career Portfolio among year 7-12 students, including during the learning from home period caused by COVID-19.

Making the decision

After consultation with principals and coordinators, it was agreed we could implement My Career Portfolio during remote learning. We targeted year 10 and 11 students.

It was agreed we could implement My Career Porfolio during remote learning.

Preparing the students using a Loom how-to video

We used the free, online tool called Loom to make a video about using My Career Portfolio to inform and prepare students.

The video explained features of My Career Portfolio such as doing the Career Action Plan and uploading things like the Morrisby report to the My Files section.

Watch the video made by Essendon Keilor College.

We have Loom recordings for other purposes such as using VTAC course search, creating a resume, and more recently in preparing students for subject selection and VTAC applications/SEAS.

When did we use My Career Portfolio?

We had all year 10 and 11 students undertaking My Career Portfolio on the same day during period 2 and mentor group (which is just over one hour in total).

On the day, students had a Google Meet (like a Zoom meeting) with their normal period 2 teacher to help get them started. Any students who could not log in were instructed to email me for their password.

Communicating the support material

We use Google Classroom to communicate various careers related information so that’s where we loaded the instructions and the Loom video.

Already use eduPass logins

Because we access Google Classroom using eduPass, our students already knew their eduPass login and password. Therefore, we could easily login to My Career Portfolio using eduPass.

Rewards

Students who completed their Career Action Plan thoroughly and uploaded at least one relevant file to the My Files section of My Career Action received a REAL reward.

Students uploaded files such as their Morrisby Report, safe@work modules and school reports.

A REAL reward is a positive acknowledgement for any students displaying positive work behaviours.

Student feedback

Students from Essendon Keilor College have mentioned finding the MCP platform easy to use, interactive and engaging. Keona from year 11 said:

I was able to expand on areas of interest and look into careers in more depth. It helped me to start planning ahead for the future.

Max from year 11 said:

I didn’t really have a clear idea about what I want to do when I leave school but it definitely helped me understand my strengths, weaknesses and interests more.

Horsham College

Caroline O’Donnell, Leading Teacher: Transitions and Pathways, at Horsham College spoke about their success in driving the adoption of My Career Portfolio by embedding its use in multiple structures and processes across the school.

The role of school leadership and structure

We have a principal who supports careers as a key strategic cornerstone by having the careers team embedded in both the teaching and learning and student management groups.

In addition, two members of the careers team hold leading teacher positions and are therefore part of the school leadership team.

A principal who supports careers as a key strategic cornerstone by having the careers team embedded in teaching and learning, and student management.

Embedding it in the curriculum

Our principal has supported My Career Portfolio being embedded in the year 9 humanities curriculum, the year 10 careers curriculum, and has approved its rollout in homeroom classes in years 11 and 12. Because of this, we are able to pinpoint accountability for facilitating My Career Portfolio.

To take one example, the humanities team have made My Career Portfolio one of their common assessment tasks early in the year for year 9 students. This means it’s managed at a classroom level and included in reports.

It forms part of the careers investigation unit “Dream Job” and is revisited mid-year to coincide with the Western Victorian Careers Expo.

Another example: year 10 careers classroom teachers have made My Career Portfolio an assessment task and bundled it in with the Expo visit and work experience placements.

Close follow-up of teachers and students

We communicate deadlines for starting and completing My Career Portfolio.

We run reports and remind teachers by email who have forgotten. This is more critical for year 11 and 12 homeroom teachers.

The leading teachers visit year 11 and 12 homerooms and verbally remind individual students.

Career Action Plans a prerequisite for subject selection

All students in years 7-11 must have a Career Action Plan by August prior to the subject selection day for the following year.

There is a field on their forms that must be signed by the relevant teacher to confirm they have a plan. We do not accept forms without this signature.

Some students complete their Career Action Plans on the day of subject selection, and we provide iPads on the day for this.

Including Career Action Plans as a PDP goal for teachers

Last year, teachers could choose a PDP goal about supporting all students to have Career Action Plans. While few chose this goal last year, communicating the choice gave Career Action Plans a level of legitimacy.

User guides

Visit FUSE to access:

  • user guide for career practitioners
  • user guide for students
  • user guide for school technicians: emailing the eduPass details to students.

Access user guides for My Career Portfolio
Available now on FUSE

Contact

For support accessing My Career Portfolio, contact: