Student reporting advice

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Student reports should be individualised, accurate and easy to understand.

Report format

Schools can decide on the format of reports in partnership with students, parents and carers and the local community. Reports can also be customised to suit school and individual student needs.

For example, schools can choose to show levels of achievement and progress as a written or graphic representation.

Progress will only be shown when a Victorian Curriculum F-10 curriculum area is reported on for the second time.

Schools can decide how the following elements are represented:

  • student achievement against the Victorian Curriculum F-10 achievement standards
  • student progress along the learning continuum
  • student achievement and progress related to individual learning goals and targets.

Schools can customise other elements including:

  • areas for improvement/future learning
  • what the school will do to support the student’s learning
  • what parents and carers can do to support the student’s progress
  • attendance
  • work habits assessment
  • extra-curricular comments
  • student comment
  • parent and carer comment/feedback.

Report writing tips

Clear written information tells parents and carers where the student is in their learning, what they can do and gives advice on what the next steps in the student’s learning will be.

Parents want to know what was learnt and how well, where improvement is needed and what should be done next. This means that reports should be written in plain English, giving parents and carers a clearer picture of their child’s progress and achievement against clearly defined standards.

We advise:

  • Comments about student achievement should complement the judgements made and the corresponding five point scale used.
  • Descriptions of strengths and areas for improvement should provide more information on specific areas of the student’s achievement or where they need to be further assisted or extended.
  • The report can include an assessment of effort and class behaviour if the school chooses to report on this.
  • The use of generic comments should be avoided.

The following tips will assist you to write clear, easy to understand and informative reports.

Quick tips for writing reports (docx - 34.63kb)

Quick tips for writing reports (pdf - 163.57kb)

Report writing checklist

This checklist is designed to help teachers review the comments they have written to ensure they are communicating the right type of information in an appropriate way.

Student report writing checklist (docx - 34.62kb)

Student report writing checklist (pdf - 64.44kb)

For students with additional learning needs or a disability

Reporting for students with personalised learning and support planning – information about reporting achievement for students, including students with disabilities and additional learning needs, with personalised learning and support planning.

Reporting for students where English is an additional language – information about how the progress of EAL students should be reported.

Other resources

Unpacking student reporting (pptx - 1.6mb) – collection of information and advice on reporting to parents and the Department, guidelines and minimum requirements, five point scale examples.