Online tools for collaboration and learning

Victorian students, teachers and support staff have begun a staged return to on-site schooling. This follows advice from the Victorian Chief Health Officer.

The return to school will take place in two stages. This will give the Victorian Chief Health Officer and Government time to monitor and evaluate the effects that the staged return to school has on the increased movement of people and transmission within the community.

Find out more about the staged return to on-site schooling.

Collaboration and learning delivery

Department collaboration and learning delivery platforms include:

WebEx – videoconferencing

Webex is the Department’s preferred tool for video and teleconferencing. Students can attend online classes from home using any computer or mobile device with internet access, using a link provided by the teacher.

School leaders, teachers and support staff can use WebEx to:

  • attend virtual meetings
  • share documents and links.

Availability

Victorian government schools

More information and support

Professional learning for WebEx is available for teachers and school leaders. WebEx also provide Department-specific resources for teachers and tips for using WebEx.

Information on accessing and using WebEx is available on WebEx at Home.

0365 (Microsoft) – learning management

O365 supports teachers to:

  • create their own classrooms
  • share lessons
  • create learning activities
  • collaborate in real-time
  • assess student learning
  • provide personalised feedback to students.

O365 applications include OneNote, Word, Excel, PowerPoint and Forms.

Availability

Victorian government schools

More information and support

Resources and a blog post are available to support remote learning with Microsoft. On demand webinars and questions/answers for schools who want to set up 0365 are also available.

More information is available on Microsoft O365 at home.

G Suite for education (Google) – learning management

Google's G Suite for Education provides tools for delivering learning, providing feedback and sharing tasks in a class-based environment. G Suite for Education supports real-time collaboration between teachers and students.

The Department-provided version of G Suite for Education has been assessed and configured for optimal privacy and security. G Suite for Education applications include:

  • Google Classroom
  • Drive
  • Documents
  • Forms
  • Meet
  • Hangouts
  • Sites
  • Sheets
  • Slides.

Availability

Victorian government schools

More information and support

Google provides a G Suite for Education tips sheet for enabling learning from home. Resources to support teachers to set up and use G Suite for Education resources are available on:

Google Meet is now available for schools in the Department's G Suite tenant. Google Meet has been updated to allow secure conferencing from within Google Classroom.

To enable Google Meet for your school, log your request with the Service Desk on 1800 641 943 or via email: servicedesk@edumail.vic.gov.au

Further information is available on G suite for Education on FUSE.


Digital learning resources aligned to Victorian curriculum frameworks

Department-provided learning at home digital resources include:

FUSE

FUSE is a content repository with over 25,000 educational resources mapped to Victorian curriculum frameworks. Resources include websites, interactives, images, audio and video.

Educators have recommended and reviewed all resources. 

Availability

About half of the content is available to the public. The other half is licenced for use by Victorian government schools.

Curriculum frameworks

VEYLDF, Victorian Curriculum F-10, VCE

More information and support

Visit the FUSE teacher page and learning from home page.

ClickView

ClickView hosts thousands of video resources, interactives and learning activities aligned  to the Victorian Curriculum, including popular films, documentaries and Australian-made educational videos and mini clips. ClickView is available to all Victorian government schools. Teachers can access or develop their own playlists to share with students.

Availability

Victorian government schools

Curriculum frameworks

Victorian Curriculum F-10, VCE

More information and support

ClickView has a range of webinars and video tutorials for teachers. They also provide tips for using ClickView in the event of a school closure. Email info@clickview.com.au to find out more.

For more information about ClickView, see: ClickView and Clickview at home.

Stile Education

Stile Education offers a library of online interactive science lessons with engaging content for Levels 7 – 10 of the Victorian Curriculum: Science. They were developed in collaboration with Cosmos magazine and the Commonwealth Scientific and Industrial Research Organisation (CSIRO). Students can access individual lessons or whole learning sequences that their teacher has assigned to them.

Availability

Victorian government school teachers and students in Years 7 to 10

Curriculum frameworks

Victorian Curriculum: Science

More information and support

Stile’s webinars and resources are for teachers who are teaching remotely. They also offer tailored professional learning for schools: email help@stileeducation.com

For more information, see: Stile and Stile at home.

Minecraft: Education Edition (Microsoft)

Minecraft: Education Edition can support transformative teaching and learning by engaging students in challenging and creative tasks using gamification principles.

The Minecraft: Education Edition remote learning toolkit, which includes more than 50 lessons and project-based learning activities for teachers, is now available.

Availability

Victorian government schools

Curriculum frameworks

Victorian Curriculum levels 5 – 8

More information and support

the Minecraft: Education Edition community blog has free lessons, online teacher training and a set of creative remote learning projects. More information – including information for schools and parents – is available on Minecraft: Education Edition.

Technical information will be provided directly to school ICT Technicians.


Requirements for using technologies to support flexible or remote teaching and learning

Schools that already have platforms and applications that support learning from home should keep using technologies if they remain fit-for-purpose and have been assessed as compliant with legislation and Department policies.

This applies whether the technologies:

  • have been provided by the Department, for example, WebEx, ClickView. (Note that all Department-provided technologies have been assessed as compliant).
  • have been separately implemented by the school, for example, Compass, SeeSaw, Caremonkey.

Schools that are not currently equipped with technologies should access Department-provided platforms and applications. Your school technician can help you to ‘onboard' these technologies, and you can use the support resources on this page to provide access to teachers and students.

School should not ‘onboard' new third-party technologies at this time, particularly those with videoconferencing functions. This is because of significant challenges associated with appropriately managing privacy, security and safety.

Compliance with legislation and Department policies

Schools must make sure that their use of technologies in all cases complies with relevant legislation and Department policies, including in relation to:

  • notifying and/or getting parent/carer consent for the use of online services. Whether consent is required depends on what information is collected, used, and/or disclosed. Visit information and privacy for more details.
  • privacy impact assessments
  • information security
  • school procurement of ICT systems
  • supervision and duty of care online
  • digital copyright.

Relevant Department polices



Support for schools

If you have privacy and copyright-related questions, email privacy@education.vic.gov.au

Schools should contact digital.learning@edumail.vic.gov.au for support if they:

  • are experiencing challenges in meeting compliance requirements for existing technologies in their school
  • believe they have a technology gap that cannot be met by the technologies provided by the Department.

Information packs for parents

The Department has existing information packs for schools and parents for all Department-provided software available at using digital technologies to support learning and teaching.