School purchasing card

The new Policy and Advisory Library (PAL) is now available. This page will be redirected to PAL from the start of Term 3. Make sure to update your bookmarks to the new PAL site.

The schools purchasing card provider is Westpac Institutional Bank.

Purchasing card briefings

Principals and business managers must attend a schools purchasing card briefing before the facility is approved by school council.  

For dates on upcoming briefings, email schoolspurchasingcard@edumail.vic.gov.au

User guides

  • School purchasing card guidelines and procedures (docm - 1mb)
  • School purchasing card guidelines and procedures (pdf - 629.04kb)
  • Ministerial guidelines and directions (pdf - 460.12kb)
  • Westpac administration guide (pdf - 456.48kb)
  • Refer to section 3: Creditors of the CASES21 finance business Process guide for instructions on how to enter purchasing card transactions. See: CASES21 finance publications

    Forms and templates

  • Undertaking by the cardholder (doc - 49.5kb)
  • Cardholder activity report (xlsx - 21.12kb)
  • Get advice

    For general enquiries relating to guidelines and procedures email: schoolspurchasingcard@edumail.vic.gov.au

    For Westpac enquiries email: wibce@westpac.com.au