School purchasing card

​​The schools purchasing card provider is Westpac Institutional Bank.

Purchasing card briefings

Principals and business managers must attend a schools purchasing card briefing before the facility is approved by school council.  

For dates on upcoming briefings, email schoolspurchasingcard@edumail.vic.gov.au

User guides

  • School purchasing card guidelines and procedures (docm - 1mb)
  • School purchasing card guidelines and procedures (pdf - 629.04kb)
  • Ministerial guidelines and directions (pdf - 460.12kb)
  • Westpac administration guide (pdf - 456.48kb)
  • Refer to section 3: Creditors of the CASES21 finance business Process guide for instructions on how to enter purchasing card transactions. See: CASES21 finance publications

    Forms and templates

  • Undertaking by the cardholder (doc - 49.5kb)
  • Cardholder activity report (xlsx - 21.12kb)
  • Get advice

    For general enquiries relating to guidelines and procedures email: schoolspurchasingcard@edumail.vic.gov.au

    For Westpac enquiries email: vicclientservice@westpac.com.au