School financial guidelines

The new Policy and Advisory Library (PAL) is now available. This page will be redirected to PAL from the start of Term 3. Make sure to update your bookmarks to the new PAL site.

This page includes finance policy and procedures for schools. Including:

  • maintenance funding increase
  • audits of school councils
  • changes to superannuation guarantee.

Finance manual for schools

Finance manual for schools
  • Front cover and contents PDF  | Word 
  • Section 1 - Introduction PDF  | Word
  • Section 2 - Governance PDF  | Word
  • Section 3 - Risk management PDF  | Word
  • Section 4 - Internal controls PDF  | Word
  • Section 5 - School council financial assurance program PDF  | Word
  • Section 6 - Budget management PDF  | Word
  • Section 7 - Chart of accounts PDF  | Word
  • Section 8 - Bank accounts PDF  | Word
  • Section 9 - Funding sources PDF  | Word
  • Section 10 - Receivables management and cash handling PDF  | Word
  • Section 11 - Expenditure management PDF  | Word
  • Section 12 - Trading operations PDF  | Word
  • Section 13 - Asset and inventory management PDF  | Word
  • Section 14 - Liabilities management PDF  | Word
  • Section 15 - Taxation PDF  | Word
  • Section 16 - Reporting performance PDF  | Word
  • Section 17 - End of year (31 December) PDF  | Word
  • Section 18 - End of financial year reporting (30 June) PDF  | Word
  • Section 19 - Financial handover PDF  | Word
  • Section 20 - Opening, closing and merging schools PDF  | Word
  • Section 21 - Insurance arrangements PDF  | Word
  • Appendix A  - Glossary of terms and acronyms PDF  | Word
  • Comparison table of content PDF  | Word
  • Version and revision control record PDF  | Word
  • Guidelines

    Guidelines outlining policy and procedure for finance issues:

    • Internal control for schools PDF  | Word 
    • A guide to budget management in Victorian government schools PDF  | Word
    • School level payroll requirements PDF  | Word
    • Asset management policy PDF  | Word
    • Management of school trading operations guidelines PDF  | Word
    • School cash reserve benchmark policy and guidelines PDF  | Word
    • Schools electronic funds management guidelines PDF  | Word
    • Guide to school council and finance motions PDF |Word
    •  Reimbursement request form Word

    Schools certification checklist

    Access the schools certification checklist.

    Other resources

    • Business continuity after disaster PDF  | Word
    • Information for new business managers PDF  | Word

    Cash handling

    School purchasing card

    See school purchasing card for guides, forms and templates.

    Schools targeted funding portal

    Access the schools targeted funding portal.