Intellectual property and copyright

Copyright refers to the legal rights that result when ideas are captured in material form – such as in a book, a report or a software program. These rights give the creator - or copyright owner - the ability to control some ways in which the material is used. For example, the copyright owner can control by whom and in what way the original material is reproduced and communicated (other than to the extent that the Copyright Act 1968 (Cth) allows reproduction and communication without the permission of the copyright owner).

Copyright is one kind of intellectual property, and the kind that we encounter most frequently. Other kinds of intellectual property are trade marks, patents, designs, circuit layout rights, plant breeder's rights and trade secrets. 

See the Department's Copyright guidelines for Victorian government schools (pdf - 334.03kb).

Why we manage IP

Our ability to use others’ intellectual property has increased with developments in technology – as has other people’s ability to use the Department’s IP. It is increasingly important that we understand how to use others’ IP. One reason is to help us manage our copyright costs effectively and another is to avoid copyright infringement. At the same time, we need to ensure that we protect the Department’s IP.

Policy and principles

A key reference document for all staff is the Department's Information Privacy Policy.

Forms and documents

Primary resources

Copyright guidelines for Victorian government schools (pdf - 334.03kb)

      IP and copyright guidelines (pdf - 453.47kb)

IP policy and principles (pdf - 171.67kb)

Interim copyright permission process (pdf - 365.42kb)

Copyright checklist for school principals and administrators (pdf - 318.12kb)

Copyright labelling and notices

Copyright labelling guidance for Victorian government schools (doc - 214.5kb)

Copyright notices (and imprint details) for Department publications (doc - 57.5kb)

Notice to be placed on material communicated under the Part VA Licence (Statutory Broadcast Licence) (doc - 47kb)

Notice to be placed on material reproduced or communicated under the Part VB Licence (Statutory Print Licence) (doc - 47kb)

Seeking copyright permission - templates and forms

Letter requesting permission from copyright owner for the use of copyright material (for use by school staff) (doc - 67kb)

Letter requesting the extension of permission already received from a copyright owner (for use by school staff) (doc - 55.5kb)

Form for obtaining consent from a student for the use of copyright material (doc - 155.5kb)

Letter requesting permission from copyright owner for the use of copyright material (for use by students) (doc - 67kb)

Material for display in schools

Copyright statutory warning notices (for placement near equipment to which students have access - such as photocopiers, scanners and computers) (pdf - 297.57kb)

Secondary resources

Departmet intellectual property and copyright guidelines (pdf - 391.71kb)

Get advice

For advice, email