The student mapping tool is a pre-programmed Excel spreadsheet which presents an easy-to-read selection of your school’s data held on the CASES21 database.
- highlights factors which have been shown to increase the risk of student disengagement and early leaving
- maps the programs and initiatives being used within your school.
The data can be used to:
- assess and plan for school needs
- monitor individual student progress
- evaluate the efficacy of the interventions being used
- assist schools in reporting and student management.
In order to get the most out of the tool, users need to be proficient users of Microsoft Excel. If you think you, your colleagues or your staff could benefit from improved literacy in Microsoft Excel, please consider undertaking appropriate professional development activities, as this will dramatically improve your use of the Tool.
Use the student mapping tool
There are different ‘levels of engagement’ with the tool. Most schools begin simply and move on to richer and more sophisticated uses over time. Guides have been designed to support schools through a series of 6 ‘levels of engagement’.
The levels are not sequiential steps and you can choose your own path through the levels.
However, you should engage fully at levels 1, 2 and 3 before moving on in order to get the most out of the tool.
At all levels of engagement, you must consider the privacy issues associated with the information contained in the tool:
- Who needs to see the spreadsheet and who just needs to receive whole-school statistics?
- Who needs to use the spreadsheet but doesn’t need to see individual student names?
- Who needs to see information about all students, and who only needs information on a certain group of students (year level, Koorie, refugee)?
- Under what circumstances can you share what information in the tool with another organisation?
- Your use of the Tool should always comply with the privacy guide to the student mapping tool (Word - 1.5Mb)
Care needs to be taken that the tool is not used to publicly label, stereotype or reduce the school’s expectations of a particular student or group of students.
If you need further assistance with the tool, contact: