Purpose of this policy
To provide schools with quality assured information and communication technology (ICT) products and services:
- for a reduced and competitive cost
- without having to conduct tenders or obtain quotes.
Schools are encouraged to use preferred suppliers to:
- access competitive pricing which has been negotiated on the basis of guaranteed or anticipated purchasing
- have protection provided by the Department’s contracts on warranty, pricing and problem solving issues
- be able to purchase directly from the pricing schedule without having to call tenders or obtain quotes
- obtain equipment that has been technically evaluated by independent, professional companies.
Note: If the preferred suppliers are not used, the products and services pricing schedule should be used as a benchmark.
The Information Technology Division (ITD) has responsibility for developing cost effective arrangements with preferred suppliers.
Agreements are entered into after a public tender process for which the Department has:
- obtained all necessary purchasing approvals
- ensured that these suppliers are reliable and committed to providing lower prices and quality equipment to schools.
Products and services
This table describes the sourced products and services.
A single supplier is usually selected through a tender process to provide equipment for the CASES environment.
See: ICT Products and Services Pricing Schedules
For each piece of hardware the ICT Products and Services Pricing Schedules provides:
- up to date prices
- technical and support information
- a panel of between 1 and 4 suppliers
- purchasing procedures.
Note: The CASES preferred supplier is included in the panel of hardware suppliers.
- file servers (including Uninterruptible Power Supplies)
- computers including:
- multi function devices
- interactive whiteboards
- video conferencing products
- local area network products.
The Department maintains arrangements with software suppliers so that software applications can be provided to schools.
See: Software for more information about:
- licensing issues
- Microsoft's operating systems requirements
- work at home software.
Operating lease facility
Other ICT Products and Services Pricing schedules. This information provides:
- information on arranging a lease
- issues determining whether to lease or buy
- comparisons between lease options.
This table describes documents used to place an order.
Purchase orders must include:
- contact person
- telephone number
- contract number from the ICT pricing schedule quoting “This Order is made pursuant to Contract [insert supplier’s contract number]”
- products and/or services:
- prices and additional charges such as freight charges, when required
- delivery instructions.
Note 1: The purchase order forms:
- part of the Department's contract with the supplier
- a separate contract between supplier and the school.
Note 2: Title and responsibility for purchased items transfers to the purchasing organisation upon acceptance of the terms.
Attachments may be required to show:
- the date from which the supplier is to be given access to site, such as for site preparation or delivery
- requirements for:
- product or service integration
- acceptance testing
- documentation to be provided with products or services
- terms of payment (if different from the default terms of the agreement with payment occurring within thirty days of receiving an invoice)
- penalty or damage clauses in additional to the default requirements
- work plan and required delivery dates for provision of products and services.