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Purpose of this policy
To ensure that schools recover expenditure on items or events for which they may recoup costs.
Items and events for which schools may recover expenditure are:
- material for practical subjects that the student will take possession of (examples: Art/craft, woodwork and metalwork)
- home economics purchases
- camps and excursions.
All recoverable expenses
- request approval from the school council for the amount requested from parents/guardians
- charge payments against the appropriate program
- ensure that material is paid for before issue
- collect sufficient money to cover costs
- maintain strict stock control of items
- monitor receipts and expenditure.
Home economics purchases
Schools may pay for stores for home economics classes by either:
- opening credit accounts with suppliers for the purpose of purchasing stores on credit, or
- purchasing the required stores and claiming reimbursement from the petty cash float.
Camps and excursions
Generally, parents/guardians meet the costs of excursions, camps or other activities. The school:
- may raise funds for a specific activity
- should use the chart of accounts codes to record and identify all revenue, expenditure and GST for these activities
- should prepare a financial statement from CASES21 for each excursion and give it to the school council for review.
- Tax: for Schools GST Fact Sheet - Camps.