Recoverable Expenditure

Purpose of this policy

To ensure that schools recover expenditure on items or events for which they may recoup costs.

Scope

Items and events for which schools may recover expenditure are:

  • material for practical subjects that the student will take possession of (examples: Art/craft, woodwork and metalwork)
  • home economics purchases
  • camps and excursions.

Policy

All recoverable expenses

Schools should:

  • request approval from the school council for the amount requested from parents/guardians
  • charge payments against the appropriate program
  • ensure that material is paid for before issue
  • collect sufficient money to cover costs
  • maintain strict stock control of items
  • monitor receipts and expenditure.

Home economics purchases

Schools may pay for stores for home economics classes by either:

  • opening credit accounts with suppliers for the purpose of purchasing stores on credit, or
  • purchasing the required stores and claiming reimbursement from the petty cash float.

Camps and excursions

Generally, parents/guardians meet the costs of excursions, camps or other activities. The school:

  • may raise funds for a specific activity
  • should use the chart of accounts codes to record and identify all revenue, expenditure and GST for these activities
  • should prepare a financial statement from CASES21 for each excursion and give it to the school council for review.

Related policies

Department resources

See:

  • Tax: for Schools GST Fact Sheet - Camps.