School Reports

Main points:

  • Parents will receive a student report before the end of the first term or early next term.
  • Schools send their student reports either home with their students, by email or post reports directly to parents.
  • The A-E scale used is consistent across every school.
  • You will be invited to a parent-teacher interview where you can discuss your child's progress and ask questions.

Understanding your child’s progress

Student reports provide you with a clear picture of your child’s progress. They are used in all Victorian government schools to report student achievements from Prep to Year 10.

Your child will undergo a range of assessments early in the school year and you may have had discussions with your child’s teacher about how your child is settling into school and the results of these assessments.

Many schools send parents a formal student report before the end of the first term or early next term. You will receive a report twice a year and be invited to a parent-teacher interview to discuss your child's progress. 

The student reports are so everyone has a clear picture of your child's current achievements and the progress they have made. If your child has a disability, check with their teacher for more information on how school reports will be structured for your child and what information their report will contain.

Every student report contains an A-E scale to ensure consistent reporting against common state-wide standards. The A-E scale is linked to the Victorian Essential Learning Standards (VELS) for Preps. This means that the A-E ratings your child receives in their reports have the same meaning at every school.

In every school:

  • a ‘C’ rating means that a student is at the standard expected for Preps at the time of reporting and their learning is on track
  • a ‘B’ rating means that a student is above the standard expected for Preps at the time of reporting
  • an ‘A’ rating means a student is well above the standard expected for Preps at the time of reporting
  • a ‘D’ rating means a student is below the standard expected
  • an ‘E’ rating means a student is well below the standard expected for Preps.

A ‘C’ rating indicates that your child has met the state-wide standard expected for students in their age group for that subject and their learning is firmly on track.

Your child’s report will have clearly written comments that tell you what your child knows and what they can do. The report may also identify areas in which your child needs further help or can improve and describes what the school will do to support your child.

The report includes a plan for your child’s future learning. If your child is having difficulties at school or is performing well above expectations, the teacher will implement an educational program to assist and extend your child.

Your child’s school will then follow up the reports by inviting you to a parent-teacher interview. Most schools will schedule these interviews within a few weeks of sending out the student reports and will generally be flexible around the time the interviews are conducted.

Parent-teacher interview

Schools encourage parents to be actively involved in their child’s education and welcome discussions between teachers and parents so that everyone is working together to support your child’s learning.
A parent-teacher interview enables you to:

  • discuss how your child is progressing, both academically and socially
  • see examples of your child’s work
  • get to know your child’s teacher
  • stay informed about plans for your child’s future learning.

Here are tips for getting the most out of your first formal parent-teacher interview :

Before the interview:

  • Look over your child’s report and determine what information you’d like to know more about.
  • Ask your child if there are any areas where they feel they need extra help or have concerns and share this information with your child's teacher during the interview.
  • Talk to other family members and enlist their help in developing things that need to be covered during the interview.
  • Write a list of specific questions you wish to ask your child's teacher.

Some topics you might discuss  include your child’s progress in reading and writing, how you can support any specific actions for improvement through the learning your child does at home and your child’s developing interests, discipline and social skills.

Interpreting services are available for parents from non-English backgrounds to attend the parent-teacher interviews. Your child’s school will be able to assist with access to this service.

During the interview:

  • If you want to know about a specific area of your child's progress, such as how well they are reading, let your child's teacher know this at the start.
  • Take notes so you can share what’s discussed with your child.
  • Discuss how your child is participating in classroom activities and whether or not there are any general issues with their behaviour or discipline.
  • Ask your child's teacher to clarify any extra support or extension activities that may have been mentioned in your child’s report.
  • Ask for suggestions or more details about how you can help your child at home.

After the interview:

  • Keep in regular contact with your child’s teacher and follow up on any mutually-agreed plan.
  • Talk with your child about what you discussed with their teacher and tell them about the things you’ve agreed to for improving their learning.

You can also request interviews with your child’s teacher at any other time, especially if you are concerned about your child's progress.​