Access to cleaning supplies and services

Additional school cleaning

Additional cleaning is being implemented at all schools. The extended and increased cleaning involves progressive cleaning throughout the day, with a focus on high-touch surfaces.

These arrangements have been in place since the end of Term 1. Since the start of Term 2 these arrangements have been tailored to the levels of onsite attendance for most schools. Now on-site schooling is returning enhanced cleaning will once again accommodate schools with full attendance.

$45 million is being allocated to implement additional cleaning between 25 May and the end of Term 3.

The Victorian School Building Authority (VSBA) will continue to coordinate with metropolitan area-based cleaning providers to implement extended and increased cleaning appropriate for the return to on-site learning period and until at least until the end of Term 3.

Regional and metropolitan schools that have not transitioned to the area-based model should direct your current cleaning contractor to undertake additional cleaning tasks and/or increase the frequency of your current cleaning arrangement in your service agreement as a matter of urgency. These schools have received details of their funding allocations.

Enhanced cleaning - what needs to be included

Enhanced cleaning includes both:

  • an increase in the frequency of the regular cleaning, beyond what is normally required, using detergent/disinfectant; and
  • extending cleaning to progressively clean throughout the day, with a focus on high-touch surfaces

For a detailed scope of works relating to the enhanced cleaning, visit: Enhanced School Cleaning Guideline (login required)

Increased cleaning - additional end of school day cleaning

All high-touch surfaces throughout the school areas must be cleaned and disinfected daily. This includes mopping and disinfecting hard floors or vacuuming soft floors daily. Bathrooms should receive a detailed clean and be disinfected at the end of each day.

Increased cleaning involves an increase in the frequency of the regular cleaning, beyond what is normally required, using detergent or disinfectant to wipe areas including, but not limited to:

  • doors (door handles, handrails and guardrails)
  • kitchenettes including sinks
  • drinking troughs and fountains
  • student tables, chairs and lockers
  • electrical fixtures and appliances (switches, printers, photocopiers, fridges etc)
  • bathroom areas
  • classroom waste bins
  • teaching and non-teaching area floors (hard floors and soft floors)

Extended cleaning - progressive cleaning throughout the day

Extended cleaning involves progressive cleaning throughout the day, with a focus on high-touch surfaces, to areas including, but not limited to:

  • high-touch surfaces (including all entry and exit points, shared surfaces including chairs and desks, benchtops, hand sanitising units, drinking troughs and fountains)
  • bathrooms (including toilets, washbasins, soap dispensers)
  • classroom waste bins
  • high-touch areas in playgrounds

Personal hygiene products

Washing hands with soap is the best way to achieve hand hygiene for coronavirus (COVID-19). Where soap and water are not available, hand sanitiser can be used.

To support schools in the return to on-site schooling, the Department will be delivering a final batch of alcohol-based hand sanitisers to all schools in the week commencing 18 May 2020.

As usual, you are responsible for sourcing supplies of personal hygiene products, including hand sanitiser. It is crucial that you actively monitor supplies of all personal hygiene products (soap, toilet paper, hand sanitiser) and re-order in advance so your school has sufficient supplies.

Procuring these products

Continue to use your usual supplier; the State Purchase Contract supplier for office supplies, Complete Office Supplies (COS); or retail outlets in the first instance.

COS can provide health and safety supplies such as hand sanitiser, toilet paper, hand towels and gloves. Schools that have not used the contract before can contact schools.procurement@edumail.vic.gov.au for login details.

Please note, if your school is unable to meet required procurement thresholds for essential items or services for school operations during the state of emergency, then this is a valid justification for an exemption. Contact schools.procurement@edumail.vic.gov.au in this instance.

If that is not successful, you can purchase products from your cleaning providers.

If that is not effective please contact the Department at cleaning@edumail.vic.gov.au for additional support.

For further advice visit: Procurement tips for high demand items (docx - 1.37mb)

Personal Protective Equipment (PPE)

For information about PPE:

Cleaning of schools impacted by coronavirus (COVID-19)

If a school is directly impacted by a confirmed case of coronavirus (COVID-19), the Department will work with the school to undertake a deep clean of the school.

All surfaces, furniture and equipment will be disinfected with hospital-grade disinfectant as part of the deep clean. The school will be made operational as soon as possible.