Employees may now enter or update their superannuation fund details in Employee Self Service (ESS) on eduPay.
The Choice of Superannuation Fund form is not required where the employee has successfully added or updated their superannuation via ESS.
Employees are asked to ensure that personal and fund information held by the Department is correct at all times. Department information must match the information held by the superannuation fund(s). This includes the name, address, date of birth and tax file number (if provided). Superannuation funds may reject payments where the information sent by the Department is different to the information held by the fund.
Rejection of the superannuation contributions may result in:
- a delay in the contributions being allocated to the superannuation account which can impact on superannuation benefits
- contributions being allocated to the wrong superannuation account (or superannuation fund) which may take some time to recover from the fund and redirect to the correct account.
Before updating or amending superannuation information online ensure all relevant information about your chosen superannuation fund including the Unique Superannuation Identifier (USI) and fund membership number/identifier is available.
Superannuation Choice of Fund and other superannuation updates
Add or update Superannuation Choice of Fund
An employee can
- add their initial Superannuation Guarantee Contribution (SGC)
- update to another chosen fund
- create a new Self-Managed Superannuation Fund (SMSF).
- Create a new USI for their superannuation product (limited circumstances apply)
This information applies to both Department of Education (DOE) employees and School Local Payroll (SLP) on eduPay employees.
The My Superannuation Details page on eduPay displays information about your superannuation fund. To add or edit information regarding your superannuation details, refer to the Employee Self Service Enter or Update Superannuation details help document on eduGate:
Add or update other Superannuation deductions (salary packaging or personal superannuation contributions)
A Victorian Public Service (VPS) employee may add, edit or delete a salary sacrifice (before tax) or a personal superannuation contribution (after tax) using ESS.
A teaching service employee may add, edit or delete a personal superannuation contribution (after tax) using this functionality however salary sacrifice (before tax) deductions cannot be managed using ESS.
For all salary packaging requirements (before tax), contact the Department's approved salary packaging provider, Smartsalary Pty Ltd to commence or amend salary packaging details.
Salary packaging of limited items is now available for employees on the School Local Payroll, contact Smartsalary Pty Ltd to arrange deductions.
Procedures and Forms
Employees are expected to record their superannuation requirements directly on eduPay using Employee Self Service.
(Enter or Update Superannuation Details)
Only in exceptional circumstances where superannuation cannot be updated using ESS, complete the Choice of Superannuation Fund form available below
Scan and email the completed Choice of Superannuation Fund form to People Systems and Services at email@example.com
Any questions should be first directed to your Principal, Manger or HR Administrator who may contact People Systems and Services for further advice if necessary.