During the Four-Year-Old Kindergarten year, the early childhood teacher and the child's parents and/or guardians will work together to plan for the child's transition to school. Children attending a funded Three-Year-Old Kindergarten program are not eligible to access a second year of Three-Year-Old Kindergarten.
A second year of funded Four-Year-Old Kindergarten may be considered when a child shows delays in learning and development outcome areas in the
Victorian Early Years Learning and Development Framework, and when:
- the kindergarten program is deemed to be the most appropriate learning program
- the child will achieve better outcomes at kindergarten than if they go to school.
When making assessments of children’s learning and development, early childhood teachers may want to revisit the
Practice Guide for Assessment for Learning and Development and supporting materials.
Services may receive questions from families regarding access to a second year of kindergarten following coronavirus (COVID-19) related disruptions this year. The process and requirements for a second year of funded kindergarten are unchanged. Extended periods of learning from home are not considered a reason for an application for a second year of funded Four-Year-Old Kindergarten.
A second-year assessment process must be carried out for each child by an early childhood teacher when a second year is being considered. This process includes the following:
- Term Three Plan for Learning and Development
- Second Year Discussion with the child’s family and other early childhood professionals (if appropriate)
- Declaration of Eligibility for a second year of kindergarten
- Second Year Statement.
Communicating with parents
Does my child need a second year of kindergarten?
The factsheet for parents (docx - 457.24kb) outlines the opportunities for children who may be eligible for another year of funded kindergarten.
Term three plan for learning and development
Term Three plan for learning and development (docx - 118.55kb) is completed by early childhood teachers in collaboration with parents and/or guardians. It is prepared for term three and summaries a child's abilities, skills and identifies their interests and indicates how they can be supported to continue their learning journey. This plan is reviewed by the early childhood teacher with parents and/or guardians towards the end of Term Three.
Second year discussion
Second Year discussion form (docx - 114.91kb) is for early childhood teachers to use from Term Three to help guide the discussion with parents and/or guardians about a child’s learning and development progress.
Applying for a second year of funded kindergarten
Following a review of the Term Three Plan for Learning and Development and a discussion with parents and/or guardians using the Second Year Discussion form, if the decision is made that a child is eligible for a second year of funded kindergarten, the information below outlines how to apply.
Step 1: Declaration of Eligibility
The Declaration for Eligibility (docx - 61.48kb) is submitted via the child’s record in the online Kindergarten Information Management (KIM) system from Term Four when this function is available in KIM. The declaration should be submitted in the KIM up to 30 November, in the child’s first year of funded Four-Year-Old Kindergarten.
Services should ensure a Declaration of Eligibility is completed and a copy provided to the parent and/or guardian before the child is enrolled in another year of funded kindergarten. Services should contact their local Early Childhood Implementation Branch to discuss any Declaration of Eligibility decisions made after 30 November.
Early childhood teachers may use the hard copy Declaration of Eligibility from to undertake this process to support conversations with parents and/or guardians, and other relevant professionals. The information recorded in this form also needs to be entered in the KIM by 30 November. The information to be entered in KIM is the same information as on the form.
Information Sheet and Checklist for completing the Declaration of Eligibility (docx - 45.13kb) outlines the requirements to be undertaken when submitting a Declaration of Eligibility for a second year of funded kindergarten. It is intended that the checklist is used by the early childhood teacher.
Further to the Declaration of Eligibility, early childhood teachers are required to complete a Second Year Statement.
Step 2: Second Year Statement
The Second Year Statement (docx - 126.39kb) supports continuity of learning as the child transitions into a second year of funded Four-Year-Old Kindergarten. This is completed in Term Four and a copy is to be retained with the child’s enrolment record.
The Second Year Statement should include any remote learning delivery that occurred during 2021.
Information for service providers about eligibility and the process of applying for a second year of funded kindergarten
The Victorian Early Years Learning and Development Framework (VEYLDF) supports all professionals who work with children aged 0-8. It includes a range of discipline-specific guidelines and practice resources.