Delegate and Revoke eduPass Administration Rights 
Welcome to the eduPass e-learning course Delegate and Revoke eduPass Administration Rights.  

In this module you will learn how to delegate and revoke eduPass administration rights for eduPass student management functions to a Staff member or Specialist Technician.

The School Principal is granted the full administration rights to eduPass at their school and they can delegate these administrative rights to other Staff members and Specialist Technicians.

Granting Staff eduPass delegation rights allows the delegate to administer student eduPass accounts at your school. You can delegate rights to all functions, to a single function or to several functions to meet your business need. 

Each function is outlined below: 

•	Provide a student with an eduPass identity
•	Reset a student’s eduPass password 
•	Enable or disable a student’s eduPass account
•	Unlock a student’s eduPass account 
•	Change a student’s eduPass username.

Slide 1
Assigning Delegation Rights in eduPass

To access eduPass, navigate to https://edupass.education.vic.gov.au/UserPortal and log in with your department username and password.

The eduPass Administration Console is displayed.

You can only grant administrative entitlements in eduPass to one Staff member or Specialist Technician at a time, but it is a quick and easily repeatable process. 

Slide 2

In this example, you will delegate the function to ‘Assign Delegation Rights’ to a member of staff, Felicity Teacher.

You can search for employees using the All Employees option in the left hand menu.

Click on the All Employees option.   

Slide 3

Type teacher into the Search for field and click on the Search button.  

Slide 4

The search results return all staff that meets the search criteria. You can further narrow your search by keying in the staff member’s Account Name in the Search for field, if required. You can learn more about eduPass search features in the training module ‘eduPass Search Tips’.

Tip: eduPass returns 30 records on each displayed page. You can scroll through the pages one by one by clicking on the chevrons at the bottom right of the screen or go directly to the last page by clicking on the chevron on the extreme right.

In this example, Felicity is further down the list.

Click on the scroll down arrow.   

Slide 5

Select Teacher, Felicity F by clicking on her name in the Display Name column.  

Slide 6

Felicity’s details are displayed. Her details are shown on the General tab.

Tip: These details are held in the Department’s data repositories, for example, in the eduPay or eduMail systems and cannot be updated here.

Click on the Delegated Administration tab.   

Slide 7

Note that individual permissions can be assigned here.

Assign Delegation Rights is further down the page.

Click on the scroll down arrow.   

Slide 8

Assign Delegation Rights automatically delegates all eduPass administrative tasks to the nominated staff member or specialist technician. The nominated individual has the ability to on-delegate these rights to another staff member/specialist technician. 

Click on the Browse icon for Assign Delegation Rights.   

Slide 9

Click on the Search button.   

Slide 10

A search of ‘all schools’ will only return the school(s) that you are either the principal of, or have been assigned delegated administrator rights to. In this example, you have the rights to delegate administration rights at two schools. It is important that each function is delegated to the appropriate person at each school.

Select eduPass Training Material School.   

Slide 11

Click on the OK button.   

Slide 12

Click on the OK button.   

Slide 13

You can see that Felicity has been assigned Assign Delegation Rights for the eduPass Training Material School -9810; no rights to EP Monitoring School -9800 have been assigned to Felicity.

Click on the Submit button.   

Slide 14

You can confirm that Felicity has been delegated the ‘Assign Delegation Rights’ function for by clicking on her name again in the Display Name column.

Click on Teacher, Felicity F in the Display Name column.  

Slide 15

Click on the Delegated Administration tab.    

Slide 16

Felicity now has rights for all eduPass functions for the eduPass Training Material School and no eduPass rights for the eduPass Monitoring School. 

Slide 17
Revoking a delegation right

You can remove permission to any of the eduPass administrative rights simply by deleting the school from the selection field. Let’s do this for Generate Registration Letter.

Click in the Generate Registration Letter field.   

Slide 18

Press the Backspace key on your keyboard.  

Slide 19

Click on the OK button.   

Slide 20

Click on the Submit button.   

Slide 21

You can confirm Felicity’s permissions have been updated by clicking on her name, as before.

Slide 22

Tips

Some tips for you to remember:

•	A principal is automatically delegated full administration rights in eduPass for their school 
•	eduPass administration rights can be delegated to an individual either as single functions or as all functions. If all functions are delegated to an individual, that individual can also on-delegate any or all of the functions to other individuals.
•	You can confirm the level of administration rights and the school that an employee has delegation rights to in their profile under the Delegated Administration tab.

Slide 23

Congratulations! You have completed this module.

In this module you have learnt how to Delegate and Revoke eduPass administration rights for eduPass Student management functions to a staff member or specialist technician.

If you require further help, raise a service request with the Service Desk via the IT Service Gateway on http://servicedesk.education.vic.gov.au