Student Reports - Information for Software Developers

This section of the site provides software developers with the information needed to meet the minimum mandatory requirements for producing student report cards for Victorian Government schools.

• Functional Specification for Aegis 7404 (CASES21 – VSR Reports) (PDF - 367Kb) [Last updated February 09 2009]
  
  
• Software specifications for student report cards (PDF - 276Kb) - contains the software specifications and technical information for developers and vendors, and provides links to supporting documentation. [Last updated 17 June 2008]
  
  
• Software requirements – vendor declaration form (Word - 81Kb) - for software vendors who would like their student reporting software checked by DEECD to ensure that it meets DEECD reporting requirements. Contains instructions for completing the form, the form itself, a list of software requirements to be met, the declaration to be signed and contact details for where to send the completed form. [Last updated 22 January 2007]
  
  
• Algorithm (PDF - 15Kb) – demonstrates how A-E ratings are generated from teachers’ scores. The algorithm calculates a mean score, rounds the mean score up to the nearest quartile then allocates the corresponding A-E rating to appear on the report. [Last updated 22 February 2007]
  
  
• Test data for New Student report Cards (Excel - 48Kb) - contains sample data software developers can use to test their application to ensure it meets departmental requirements. [Last updated 15 September 2008]
  
  
• Dimension codes and scores (Word - 103Kb) – includes all the dimension codes, domain and dimension descriptions, and the minimum and maximum scores for each dimension. [Last updated 20 October 2008]
  
  
• ESL dimension score translation (PDF - 28Kb) - translation tables showing ESL dimension scores and their corresponding VELS scores for CASES21. [Last updated 11 November 2008]

 

XML Interface definitions and sample XML files

CASES21 Mid-year 2009 upgrade (v46) (ZIP - 17Kb)

CASES21 Version 46 has introduced support for the Victorian Student Number (VSN). The VSN is a student identification number that will be assigned by the Department of Education and Early Childhood Development to all students in government and non-government schools. The number, which is unique to each student, will be used as a key identifier on a student’s school records, and will remain with the student throughout his or her education, until reaching the age of 25. The VSN is nine digits long, randomly assigned, and tied to stable information about the student (name, gender, date of birth). Here is more information about the Victorian Student Number.

The requirement to present the VSN on the Student Report Card from Semester 2, 2009, will result in a modification to the extract of student information for VELS reporting (message PRS211). This change will result in the PRS211 file including a VSN if it is available. This will ensure that the VSN is displayed on the report card if possible. The requirements to support the VSN are documented in Functional Specification for Aegis 7404 (CASES21 – VSR Reports) document above.

To summarise, following v46:

• PRS211 message is now version 5 and includes the student VSN if it is present.
• PRS211 XSD modified to insist on version 5 and validate that the VSN, if present, is a string of 9 digits 0-9.
• PRS212 message remains the same

Following the CASES21 v46 2009 mid year upgrade all schools will submit v5 PRS211 files.