Student reporting advice for schools - At a glance
Student report cards are used in all government schools to report student achievement in Years Prep to 10. All government schools are required to issue the report cards to parents twice a year and to offer interviews to parents to discuss their child’s progress.
Report cards provide parents with clear, comprehensive and consistent information about their child‘s progress in Years Prep to 10, as well as suggestions on how they can best support their child with their learning.
Student reports – information for parents/carers
2013 Student reports - Information for parents/carers (docx - 743.86kb) – this document contains information for parents and carers about student reporting against AusVELS and includes sample report cards for primary and secondary students.
Student report cards must include:
- a graphical representation that shows achievement against the expected AusVELS during the reporting period
- a five-point A-E scale indicating achievement against the expected standard at the time of reporting. This scale indicates if a child is well above, above, at, below or well below the standard expected at the time of reporting
Student reporting in 2013
AusVELS is the Australian Curriculum in Victoria. This curriculum framework was introduced in 2013 for Prep to Year 10 students. AusVELS replaces the VELS – Victorian Essential Learning Standards. The VELS curriculum has been used in schools for curriculum planning, assessment and student reporting since 2006. The first four Australian Curriculum subjects: English, Mathematics, Science and History have been introduced into the already established VELS framework and renamed AusVELS. The remaining Australian Curriculum subjects will be implemented progressively over time.
It is recognised that schools are at different and varying stages of implementation in this first year of AusVELS. However, assessment of student achievement continues to be against the curriculum students have been taught. In semester 1, the curriculum may reflect content from VELS or AusVELS.
Those teachers that implemented VELS in semester 1 will follow the same process as in previous years for all subjects except for the new Australian Curriculum subjects of English, Mathematics, Science and History. For these four new subjects in creating Student Reports teachers:
make on balance judgements against VELS (the curriculum that was taught)
the software then calculates the A-E rating.
Teachers continue to make informed, on-balance judgements against the achievement standards and student reports will reflect student achievement at this point in time.
Student reports for 2013
The four subjects of English, Mathematics, Science and History have new achievement standards which will be used for the first time in student reporting for semester 1, 2013. As this is a transition year with a new curriculum, progress in these four subjects will not be linked to 2012 achievement data. In semester 1, a single dot will indicate on-balance judgement of student achievement against the new achievement standards for these four subjects on the student report.
Therefore the semester 2 student report will show six month progress from June 2013 to December 2013 in the four subjects of English, Mathematics, Science and History.
As content in all other learning areas has not changed student reports will continue to show 12 months progress for the end of semester student reports.
Key information in the report cards
Student reports should provide the following key information:
- Clear information on what the student has achieved - this section of the report focuses on each student’s progress on the basis of assessment evidence gathered by the teacher over a semester
- Suggestions for areas of improvement the student should work on next - this section of the report focuses on future learning to be addressed in the following reporting period.
- Information on how the school will help the student to improve - this section of the report makes recommendations for actions to be taken by the school to help the student’s future learning.
- Suggestions on how parents can help the student to improve - this section of the report suggests specific ways in which parents can support the student, taking account of the areas for improvement or future learning.
Commentary on completed reports
Below is a completed report for which commentary is provided. The commentary focuses on how to write clearly and succinctly, providing relevant, valid and honest information:
The following checklist is designed to help teachers review the comments they have written to ensure they are communicating the right type of information in an appropriate way for each section of the report:
- Student reports (Principals and Administrators) – information and resources for school leaders, including parent advice and legislation.
- Requirements for software developers - includes specifications and test data for software developers so that they can meet the minimum mandatory requirements for producing student report cards for Victorian Government schools.
- Sample student report cards - provides descriptions of and links to sample primary and secondary report cards, report cards for English as an Additional Language (EAL) and Languages other than English (LOTE) students, for students with an Individual Learning Plan or using portfolios
- Reporting requirements - provides the background to the report cards, outlines the key requirements for reporting to parents, and provides more detail on specific aspects of the report card format and the reporting process.
- Personal learning goals - Personal learning goals are the behaviours, knowledge or understandings that students identify as important to their own learning
- Tips for writing report cards - The following tips and examples will help teachers write clear, concise and meaningful comments by focusing on avoiding unnecessary information, jargon and other specialist terms.
- Sample report cards – sample reports include primary and secondary, work education, Languages other than English (LOTE), English as an Additional Language (EAL), portfolios, and individual learning plans.
- Guidance for report coordinators - Schools have the option of using the Department's free reporting software package to create report cards, or software from commercial suppliers.
Queries or feedback on report cards
For further information about the student reports or to provide feedback, email: firstname.lastname@example.org