Advice for Writing Student Reports

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

Clear written information tells parents where the student is in their learning, what they can do and gives advice on what the next steps in the student’s learning will be. Written comments about student achievement should complement the judgements made and the corresponding five point rating assigned.

Descriptions of strengths and recommendations for improvement provide the more detailed information on specific areas of the student’s achievement. This information also identifies those areas in which the student needs to be further assisted or extended. When this is the case, the student report should clearly describe what the school will do to support the student.

The student report may include an assessment of effort and class behaviour if the school chooses to report on this.

The challenge for teachers is to provide all the relevant detail about students’ progress and ensure that the information on the report is clear and concise. It is important the report is coherent and there are logical links between the achievement of the student, areas for improvement and actions the school and parents might take. The same comments being written for many students in the same class does not truly reflect an individualised reporting approach. The use of generic comments should be avoided.

Report writing tips

Parents want to know what was learnt and how well, where improvement is needed and what should be done next. This means that reports should be written in plain English, giving parents a clearer picture of their child’s progress and achievement against clearly defined standards.

The following tips will assist teachers to write clear, easy to understand and informative reports. See: Quick Tips for Writing Reports (docx - 34.63kb) Quick Tips for Writing Reports (pdf - 163.57kb)

Report writing checklist

The following checklist will assist teachers to write clear, easy to understand and informative reports. It is designed to help teachers review the comments they have written to ensure they are communicating the right type of information in an appropriate way for each element of the report.