Information for Report Coordinators

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

Using software from a commercial supplier

Student reporting software packages provided by commercial suppliers will enable schools to report on student achievement against the Victorian Curriculum F-10 achievement standards, as reflected in the school's teaching and learning plan. Software packages will enable customisation of report formats to suit schools’ and individual student’s needs.

Schools are advised to contact their reporting software vendors to discuss their school’s needs.

Using software from a commercial supplier is not mandatory. Schools may elect to develop their own version for importing the data into CASES21 or use the new functionality that will enable small schools to manually input Victorian Curriculum F-10 student achievement scores for the current year into CASES21. The specific business system requirements for the development of reporting software is contained in the CASES21 Functional Requirements - to be published in 2017.

Records management, access and retention

Schools are required to create, manage and dispose of electronic and hardcopy public records (i.e. student records) in accordance with the Public Records Act 1973 (Vic). Schools should have a system for managing their electronic and hardcopy records to ensure the authenticity, security, reliability and accessibility of these records.

Where public records are stored with an online service (services that provide virtual spaces and portals through which information can be stored and shared, and transactions between schools and parents/carers can be recorded, e.g. cloud technologies), a school must be able to have access to those records for the retention period.

The Department has developed a policy to assist schools to meet legislative and business requirements for the creation, storage and disposal of records. For more information, see:

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