Planning Questions

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

​​Having received initial support from your principal use the following questions to begin the detailed planning of your program. The adventure activity guidelines also provide information under the same headings, see: Activities

Once a detailed program has been developed, the school is responsible for approving activities.

For more information see:

Planning questions


  • What benefits will the students derive from the experience?
  • How does the excursion relate to your school curriculum?
  • How will you determine what students have gained from the experience?


  • What opportunities and hazards does the physical environment in which the program will take place present for the group?
  • How might you minimise your impact on the natural environment?


  • Do you or other members of staff have recent and thorough knowledge of the location? If not, do you or other members of staff have experience in a comparable activity environment and have you contacted a person with recent activity experience of the proposed location to inform your planning?
  • Is the location remote? If so, what skills and experience does this require of the staff and students?


  • What is the communication strategy within the group for day-to-day operations?
  • What is the communication strategy in the event of an emergency?
  • What limitations does the chosen communication strategy have in the location/s you will use?


  • What are the common weather features of the environment in the season that you will be visiting?
  • Has a weather forecast been obtained prior to the excursion? One day prior? One week prior?
  • Will you be able to obtain weather forecasts during the excursion


  • How will students be transported to, from and during the excursion?
  • Are all drivers appropriately licenced and experienced?
  • Will you be travelling in an area requiring a Hazardous Areas Authority?


  • Do the activities undertaken as part of your program support the educational purpose?
  • Have you read the activity guidelines for activities being undertaken during the excursion?
  • Has a risk assessment of the activity been undertaken that relates to your student group and the activity location/s?


  • Do students require specific skills or abilities to participate safely in the proposed activity?
  • Are you aware of any difficulties or impairments that may hinder a student's participation?
  • Are there any students whose behaviour may present a challenge for supervision or safety of the group?

Equipment group and technical

  • Is any specialist equipment required for the program activities, or emergency management?
  • What hazards does the equipment present?
  • How will you ensure that all group equipment you consider essential is present and appropriate?

Clothing and personal equipment

  • Do members of the group require any specific clothing or equipment for the activities or location?
  • Have students been given a suggested clothing and equipment list?
  • How will you ensure that appropriate clothing and equipment is available on the program?


  • Will a registered teacher either employed by the Department or endorsed by the school council be present and have overall responsibility for the activity?
  • Do all staff comply/satisfy with either current Departmental police check requirements or Working with Children Check?

Experience and qualifications

  • Do staff providing the instruction and supervision for each element of the program have the required qualifications, skills or experience?
  • Will assisting staff be able to assume a supervisory role during the activity?
  • Do the assisting staff have the ability to participate competently in emergency response procedures?
  • Are the required qualifications, skills and experience documented?


  • Has a detailed supervision strategy been established for all activities and for non-programmed periods in the excursion?
  • Are all staff aware of their specific supervision responsibilities?
  • How will students be supervised during each part of the program, including free-time and any overnight periods?

Overnight excursions

  • Has the type of accommodation and location/s been documented?
  • If residential campsites are being used are they accredited?

Informed consent

  • Has informed consent been obtained from parents/guardians?

First aid

  • What first aid qualifications do staff currently hold?
  • Are those qualifications appropriate for the location and nature of the activities being undertaken?
  • Will a first aid kit stocked appropriately for the location and student group be readily available throughout the program?
  • Given the group's location and communication strategy, can medical care and treatment be obtained within a reasonable period of time in the event of an emergency?