Shared use of school facilities

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

The sharing of facilities between schools and the community entails legal agreements that ensure all parties understand their responsibilities and obligations.

Standard agreements

School councils are authorised to enter into three standard agreements.

Hire agreements

Hire agreements apply when the community uses a facility on a one-off basis. Examples include a local youth group hiring out a school hall for its annual presentation night, or a local theatre group hiring a hall to stage a play over four nights.

To access the hire agreements template, see:

School Council - Shared Use of Facilities
Departmental username and password required

Licence agreements

Licence agreements apply when the community uses a school facility on a regular basis. Examples include a local drama group hiring out the school performing arts centre every Wednesday evening, or a local football club hiring the school oval for the season.

To access the licence agreements template, see:

School Council - Shared Use of Facilities
Departmental username and password required

Joint-use agreements

Joint use facilities are generally (but not exclusively) those funded by the Department and other organisations such as local government authorities, sporting clubs and community groups. Their development commonly arises when a school is to construct a facility to which it is entitled but where an injection of additional funds, provided by a non-school partner, may enhance its scale and standard.

To guide all parties, protect the interests of schools, and establish a basis for the intended use, management and maintenance of a proposed facility, the Department has established a suite of documents. These include:

  • Guide to Understanding and Developing Community Joint Use Agreements – an overview of community joint use agreements, their key concepts and the processes to be followed in creating them. The Guide provides an initial reference for school councils in discussion with their community partners
  • Community Joint Use Proposal – this document captures essential information and enables the community joint use agreement to progress and be drafted. The Proposal is to be completed by parties to the Agreement
  • Community Joint Use Agreement – this is the formal legal agreement setting out the rights and responsibilities of parties involved, and comprises core and option clauses. Core clauses ensure key rights and obligations which are binding; option clauses provide flexibility concerning key operational requirements. Prepared by the Department, the document creates certainty and minimises risk for all parties to the agreement

All parties involved in a joint use initiative must complete and submit a Community Joint Use Proposal to enable the Department to arrange for the preparation of a Community Joint Use Agreement.

To access these documents, see:

School Council - Shared Use of Facilities
Departmental username and password required.