Mid-Year (August) School Census Collections

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA


Five data collections are conducted as part of the August School Census:

  • Student enrolment census: Due Friday 4 August 2017
  • Principal's projections: Due Friday 4 August 2017
  • Supplementary census: Due Friday 18 August 2017
  • Casual relief teacher recruitment collection: Due Friday 11 August
  • Locally paid staff census: Due Friday 11 August

For a downloadable summary, see: Data Collections Schedule - mid-year 2017 (docx - 104.55kb)

Student enrolment census

Schools must use the CASES21 to submit their mid-year (August) student enrolment census by Friday 4 August 2017.

Schools should familiarise themselves with the documentation available under guidelines for completing the census. See Census Advice and Assitance

The document below provides key information to help schools prepare for the census and complete it correctly. It includes a census process checklist to prompt schools of processes to follow in preparing for, processing and signing off the school census return.

August School Census: Summary Information for Schools (docx - 101.8kb)

Student Family Occupation (SFO) and Student Family Education (SFE) information collected in the August student enrolment census is used to calculate the social disadvantage component of equity funding. Schools must ensure SFO and SFE details are updated and complete in CASES21 for new and existing students ahead of the August census.

The Student Family Occupation and Education (SFOE) Portal provides useful documents, supporting information and the SFO Code register to assist schools with collecting, entering and maintaining accurate SFOE data for all students in their school. The site has a search functionality to assist schools with clarifying occupational categories.

Principal's projections for the 2018 school year

Schools are required to forward their principal's projections data collection for the 2018 school year by close of business Friday 4 August 2017. Data may be entered from Monday 31 July 2017.

Complete the principals' projections data collection
Principal or school Edumail account required

Principals' enrolment projections are used in calculating each school's indicative SRP for the following school year.  Principals estimate the likely SRP funded enrolments for each year level and campus and provide a total estimate of the non-SRP funded enrolments anticipated.  

Principal's Projections Data Collection User Guide (docx - 201.21kb)

Supplementary census

School should complete and submit the supplementary census by Friday 18 August 2017. Schools will be emailed a link to login to the supplementary census on 2 August.

Casual relief teacher recruitment census

Schools must complete the casual relief teacher recruitment Collection by Friday 11 August 2017.

Complete the casual relief teacher recruitment collection
Principal or school Edumail account required

The casual relief teacher recruitment collection covers the reference period containing the first Friday in August.  In 2017 this is the week starting on Monday 31 July 2017 and ending on Friday 4 August 2017.

The collection asks schools:

  • whether they employed Casual Relief Teaching (CRT) staff in the reference period
  • the sources of CRT recruitment
  • the teaching background of the CRT staff recruited
  • whether they experienced difficulties recruiting CRTs during the reference period
  • the subject areas that were difficult to recruit CRTs for
  • the actions taken to employ CRTs for difficult vacancies
  • the actions taken when no CRT was available.

This data enables the Department to assess more accurately which localities and in which subject or specialist areas schools may be experiencing difficulties recruiting CRTs. The Department uses the data in devising strategies to assist schools to overcome these problems.


Casual relief teacher recruitment census FAQs (docx - 118.42kb)

Locally paid staff census

Schools are requested to complete the locally paid staff collection (previously called the school supplementary staffing collection) by Friday 11 August 2017.

Complete the locally paid staff collection
School Edumail account required

The locally paid staff census collects information on school staffing which is not available from the central payroll. This data is used in conjunction with central payroll data to allow Victoria to meet its national reporting obligation to provide staffing numbers to the national schools statistics collection.

Instructions for locally paid staff census (docx - 109.21kb)