School Financial Guidelines

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

​This page​ provides a list of Department circulars and other types of documents that outline policy and procedures for finance is​sues such as a school maintenance funding increase, audits of school councils, changes to superannuation guarantee, and investment of school funds.​

Finance Manual for Victorian Government Schools

Finance Manual for Victorian Government Schools
  • Front Cover and Contents PDF  | Word 
  • Section 1 - Introduction PDF  | Word
  • Section 2 - Governance PDF  | Word
  • Section 3 - Risk Management PDF  | Word
  • Section 4 - Internal Controls PDF  | Word
  • Section 5 - School Council Financial Assurance Program PDF  | Word
  • Section 6 - Budget Management PDF  | Word
  • Section 7 - Chart of Accounts PDF  | Word
  • Section 8 - Bank Accounts and Investments PDF  | Word
  • Section 9 - Funding Sources PDF  | Word
  • Section 10 - Receivables Management and Cash Handling PDF  | Word
  • Section 11 - Expenditure Management PDF  | Word
  • Section 12 - Trading Operations PDF  | Word
  • Section 13 - Asset and Inventory Management PDF  | Word
  • Section 14 - Liabilities Management PDF  | Word
  • Section 15 - Taxation PDF  | Word
  • Section 16 - Reporting Performance PDF  | Word
  • Section 17 - End of Year (31 December) PDF  | Word
  • Section 18 - End of Financial Year Reporting (30 June) PDF  | Word
  • Section 19 - Financial Handover PDF  | Word
  • Section 20 - Opening, Closing and Merging Schools PDF  | Word
  • Section 21 - Insurance Arrangements PDF  | Word
  • Appendix A  - Glossary of Terms and Acronyms PDF  | Word
  • Comparison Table of Content PDF  | Word
  • Version and Revision Control Record PDF  | Word

Guidelines

Guidelines outlining policy and procedure for finance issues:

  • Internal Control for Schools PDF  | Word 
  • A guide to Budget Management in Victorian Government Schools PDF  | Word
  • School Level Payroll Requirements PDF  | Word
  • Asset Management Policy PDF  | Word
  • Management of School Trading Operations Guidelines PDF  | Word
  • Motor Vehicle Guidelines for Schools PDF 
  • School Cash Reserve Benchmark Policy and Guidelines PDF  | Word
  • Schools Electronic Funds Management Guidelines PDF  | Word
  • Schools Investment Policy and Guidelines PDF  | Word
  • Internal Certification checklist and guidance notes

    Other resources

    • Business Continuity After Disaster PDF  | Word
    • Information for New Business Managers PDF  | Word

    Cash Handling Resources

    School Purchasing Card

    For School Purchasing Card user guides and related forms and templates, see: School Purchasing Card