List of Common Permanent Records

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

Retention and disposal of common permanent school records

All schools should refer to the relevant Retention and Disposal Authority (RDA) when carrying out disposal actions. Relevant RDAs are PROS 01/01 Schools General Retention and Disposal Authority and PROS 07/01 General Retention & Disposal Authority for Records of Common Administrative Functions available from the Public Record Office Victoria 

Permanent records are maintained in the school until such time as they can be transferred to the Public Record Office Victoria. Please note that this is not a definitive list.

The retention and disposal requirements are:

 

Student records

Record Type RDA Number Comments

Summary Enrolments records.

01/01

Pupils Registers, Pre-CASES enrolment forms, CASES enrolment database.

Final report of student departing in Years 9 to 12.

01/01

 

 

Financial Records

Record Type RDA Number Comments

Annual Financial Statement.

01/01

Pupils Registers, Pre-CASES enrolment forms, CASES enrolment database.

 

School administration records

Record Type RDA Number Comments

School Council Minutes, Agenda and Correspondence.

01/01

 

Business or strategic plans

01/01

 

School policies.

01/01

 

Principal’s diary.

01/01

 

Inspectors report book.

01/01

 

Building Files. (Major works)

01/01

 

School Photographs.

01/01

 

School magazines.

01/01

 Includes Year Books

‘Historical’ records.

01/01