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School Policy & Advisory Guide

Attendance

Purpose of this policy

To ensure all children of compulsory school age are enrolled in a registered school attend school every day the school is open for instruction.

 

Prerequisite policies

Policy

In accordance with the Education and Training Reform Act 2006, schooling is compulsory for children and young people aged from 6 – 17 years unless an exemption has been granted.

Parents/guardians must enrol a child of compulsory school age at a registered school and ensure the child attends school at all times when the school is open for instruction.

Students are expected to attend the school in which they are enrolled, during normal school hours every day of each term, unless:

  • there is an approved exemption from school attendance or attendance and enrolment for the student, or
  • the student is registered for home schooling and has only a partial enrolment in a school for particular activities.

A principal or regional director (depending on the circumstances) may authorise an exemption and provide written approval for student attendance or attendance and enrolment to be exempt or reduced to less than full time.

For absences where there is no exemption in place, the parent/guardian must provide an explanation on each occasion to the school.  The school will determine if the explanation provided is a reasonable excuse for the purposes of the parent meeting their responsibilities under the Education and Training Reform Act 2006.

Schools must maintain attendance records and develop policies to support and maintain attendance.

Other approved tuition

For other approved tuition options see:

Attendance support policies

Schools must develop policies to support and maintain student attendance.

For guidance relating to:

Attendance records

Schools must record student attendance twice per day in primary schools and in every class in secondary schools and record, in writing, the reason given for each absence. This is necessary to:

  • meet legislative requirements
  • discharge schools’ duty of care for all students
  • assist calculation of the school’s funding
  • enable school councils to report on student attendance annually
  • meet Victorian Curriculum and Assessment Authority (VCAA) requirements (for VCE students).

All registered schools must ensure their system for recording student attendance meets the requirements above. Government schools must use only CASES21, eCASES21 or third party software which is compatible with CASES21 to record student attendance. Parents/guardians are required to provide an explanation for their child's absence from school, and a principal must record in writing the reason (if any) given by the parent/guardian.

Schools must advise parents/guardians promptly of unexplained absences, including for post-compulsory aged students.

Year level movement

Schools should regularly promote students to the next year level with their peer group.  Schools use their professional expertise and judgment in relation to these matters.

Students are retained only in exceptional circumstances where a school considers it is required for the long-term benefit of the student e.g. considering their social, welfare and academic needs. Schools must ensure that parents/guardians are fully advised of the options that the school considers to best meet individual student needs. Students however should not be retained without the consent of parents/guardians.

Schools should avoid practices and policies that have the effect of restricting admission.

Related policies

Related legislation

  • Education and Training Reform Act 2006