To ensure schools admit eligible students.
Children of school age have the right to be admitted to their designated neighbourhood government school at the beginning of the school year unless an approved alternative placement has been arranged.
Before admitting a student, schools must:
for students transferring from another Victorian government school, import student information using CASES21; and provide parents with the Student Enrolment Information Form for validation of student information
for students who are new to the government system, obtain a completed enrolment form
For all students, schools must:
- provide a privacy notice to the enrolling parent explaining the use to be made of enrolment information. For sample notices see: Privacy within
- collect and record evidence of the student’s name and date of birth
- collect and record an immunisation status certificate – primary students only.
For admission, all applicants must be:
- an Australian citizen, or a student with relevant specified visas or
International Student Program
- deemed eligible and approved for enrolment by the principal or relevant regional director.
Age eligibility and approval requirements
Regulations establish the minimum and maximum ages for enrolment in government schools.
Schooling is compulsory for students aged from 6 – 17 years unless an exemption from attendance has been granted. For exemption categories and process see:
The following arrangements apply to new enrolments that either:
- can be made by principals without further approval, or
- require regional office or other approval.
Principals have the responsibility to ensure eligibility and approve the admission of individuals who:
- will attend Early Education Programs in special developmental schools
- are of compulsory school age, those aged between 6 and 17 years who:
- will be at least 5 years of age by 30 April of the year of enrolment and are seeking to enrol in a course of primary education
- will be under 18 years of age as at 1 January of the year of enrolment, this applies to all schools including mainstream, specialist, and government English Language schools or centres
- will turn 18 years of age during the year of enrolment, provided they are studying an accredited senior secondary course
- will turn 19 at any time during the year of enrolment, provided they are completing an accredited senior secondary course that year
- are 20 years of age or over at any time during the year of enrolment, and satisfy each of the following criteria:
- enrolled only in an accredited senior secondary course
- enrolled or seeking enrolment in a school outside the metropolitan area
- there is no TAFE or other provider through which the person could reasonably study the course by correspondence or other method, including the Distance Education Centre Victoria
- there is no TAFE or other provider offering an accredited senior secondary course within 45 minutes travelling time from the school that the student is seeking to enrol in if using public transport, or a school bus in the case of travel to a non-government school
- will attend programs conducted by Registered Training Organisations or other bodies that are separate from the school and are conducted outside school hours
are under minimum enrolment age seeking to attend, and eligible for, prep transition programs in primary schools, where the aim of the program is to prepare pre-schoolers for primary school
- have had their schooling temporarily interrupted in the previous school year, due to pregnancy, illness, an accident or some other event, and require an extra year to complete an accredited senior secondary course
- are seeking to enrol in:
- Distance Education Centre of Victoria programs not subject to regional office approval
- programs designed to re-engage people in the education process, such as initiatives targeting young mothers
- programs specifically designed for students aged 18 or over
- a course called ‘senior extension VCAL’ or ‘VCAL senior extension’
- mainstream school programs designed for refugees or those who have recently arrived in Australia
- may other mainstream school program designed to assist disadvantaged groups or students at risk of not completing an accredited senior secondary course.
- are enrolling in an English language government school or centre if they are:
- under 18 at 1 January or
- seeking to continue his/her enrolment in the year in which he or she turns 18 or in the following year solely for the purpose of completing the program.
Note: Students aged 18 years or more who have not attended school for 12 or more continuous months and wish to return to school require a National Police Records Check.
Early age entry
A child who will be less than 5 years of age at 30 April of the year in which enrolment is sought may not enrol in a Government school unless he or she has been granted an exemption from the age requirements set out in the Education and Training Reform Regulations 2007.
Only the Minister has power to grant exemptions from the age requirements. Principals and regional directors do not have authority to grant exemptions.
The Minister may grant a person an exemption if the Minister is satisfied that:
- the person requires extra support or assistance or possess suitable academic ability; and
- it is in the person’s best interests to be enrolled at or attend a Government school.
The process to apply for an exemption from the age regulations is as follows:
- Parents are encouraged to speak to the school regarding their child’s circumstances before applying for an exemption.
- Parents must submit a written request for an exemption to the relevant regional director, together with relevant supporting documentation.
- The regional director prepares a brief to the Minister setting out all relevant circumstances and a recommendation regarding whether an exemption should be granted.
- The Minister decides whether to approve the exemption.
- If the Minister approves the exemption, the parent may then apply to a school to enrol their child. In such cases, a principal cannot refuse to enrol the child on the basis of age. However, the principal retains responsibility for other admission and enrolment requirements and decisions.
Information required for enrolment
Enrolment forms must be completed for students enrolling in a Victorian government school for the first time. Enrolment forms must include:
- date of birth (note: evidence of date of birth can be official, such as a birth certificate or where this is not able to be produced, unofficial, such as a doctor’s note attesting to a child’s age).
- names and addresses of the student and enrolling parent or guardian
- details of medical and other conditions that may require special consideration
- emergency telephone numbers, including a nominated doctor.
For students transferring from another Victorian government school, data can be imported using CASES21 (mandatory from July 2017) see
The table below outlines further information required for admission.
The signature of:
- student, if they are over 15 and living independently
- parent as defined in the
Family Law Act 1975
Note: In the absence of a current court order, each parent of a child who is not 18 has equal parental responsibility.
- both parents for parents who are separated, or a copy of the court order with any impact on the relationship between the family and the school
- an informal carer, with a statutory declaration. Carers:
- may be a relative or other carer
- have day-to-day care of the student with the student regularly living with them
- may provide any other consent required e.g. excursions.
Notes for informal carer:
- statutory declarations apply for 12 months
- the wishes of a parent prevail in the event of a dispute between a parent legally responsible for a student and an informal carer.
For more information on informal carer status see:
Commission for Children and Young People
Note: Secondary students may complete parts of the form and co-sign.
Where consent is disputed
When (parent) consent is disputed principals and staff should:
- avoid becoming involved
- avoid favouring one parent
- act in accordance at all times with the best interests of the student and the school community
- act sensitively and realise that a resolution, satisfactory to both parents, may not be possible.
For more information on enrolment where there is disputed parental consent, see:
Decision Making Responsibilities for Students
Student identification and name
For applicants who are:
- Australian-born, a birth certificate or equivalent
- non-Australian-born, a passport or travel document such as a visa or
|Immunisation status certificates - primary students|
Schools are required to:
- request information from parents on the immunisation status of each child, i.e. primary student, prior to enrolment i.e. official immunisation status certificate. The immunisation status certificate can be obtained from the local municipal council, Australian Childhood Immunisation Register or General Practitioner.
- take a copy of the sighted document and record information on the immunisation status of each enrolled child.
Parents or guardians must provide an immunisation status certificate to the school regardless of whether the child is or is not immunised. Note: Homeopathic immunisation is not a recognised form of immunisation, and therefore cannot be listed on an immunisation status certificate.
Prospective students will not be prevented from enrolling in primary school if they have not been immunised.
Collecting immunisation status certificates will assist health authorities in protecting students in the event of a vaccine-preventable disease occurrence at the school. An unvaccinated student may be excluded from school for a period of time.
Parents or guardians of secondary student applicants are not required to provide an immunisation status certificate.
For more information on:
Incomplete student information
This table outlines the principal’s options when student information is incomplete.
|The principal may||provided that the principal|
defer admission of a student for up to 5 days
- requests that the parent or guardian provide the missing information
- advises the parent or guardian they are legally responsible for ensuring a child of school age attends school.
conditionally enrol the student:
- if the information is not provided after 5 days and
- further delay in enrolling the student is likely to affect the student’s education and wellbeing.
- records the conditions; and
- advises the parents or guardians in writing that the enrolment is conditional upon providing the missing information and will only be formally completed when these conditions are met.
Education and Training Reform Act 2006
Education and Training Reform Regulations 2007
Family Law Act 1975
Public Health and Wellbeing Act 2008
- Public Health and Wellbeing Regulations 2009
Privacy: for sample notices (staff access only)
Immicards see Schools Bulletin for further information
For more information see: