Conducting an Election

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA


Purpose of this topic

To ensure principals conduct school council elections in accordance with legal requirements.

Prerequisite legislation

School councils are governed by:

  • Education and Training Reform Act 2006
  • Education and Training Reform Regulations 2017
  • Ministerial Order no 52 – School Council Composition and Elections Order.

Election requirements

  • Principals must conduct school council elections in accordance with the Principals Guide to School Council Elections  to ensure that elections are conducted within the legal framework of Ministerial Order No 52: School Council Composition and Elections Order.
  • Principals are responsible for the conduct of the election and may appoint a person to act on their behalf.
  • Principals are empowered to decide any dispute which may arise in the conduct of an election.
  • School council elections must be held in February or March each year and completed by 31 March unless the timeline is varied by a Ministerial Order.
  • Members hold office for approximately 2 years. 
  • Half the membership is elected each year.
  • There are two mandatory electorates:
  • Principals must follow the process below to complete and electronically submit the Schedule 7 no later than 30 April, see Updating membership details.

Election documents

Principals Guide to School Council Elections

Information to parents

This document provides information that may be used for an article in the school newsletter to inform parents about the role of school councils and the election process. 

Updating membership details (Schedule 7 & School Council President EduMail Account)

Completing and submitting Schedule 7

By 30 April the principal must inform the Department's Secretary, of the names of the members, membership category, gender, term of office, office bearers and notification whether the member is a Department employee, by completing and submitting      Schedule 7. 

Schedule 7 is an online document and details of membership are held in a central Department database. Principals are required to enter school council membership details by completing the following steps:

StepDescription

1

  • Log onto the Department intranet (eduGate) using the school username and password.

2

Note: The membership of your school council under its constituting Order is displayed at the top of the screen.

Important: Step 1 must be followed to gain access into this secure web page. 

3

  • Click ‘add new item’ to bring up a screen to enter details for each school council member.

4

  • Click ‘OK’ once you have completed the details for a member.

5

  • Where a position has not been filled, click ‘add new item’ and enter ‘vacant’ as the member name.  You should also click ‘yes’ in the drop down box beside ‘Vacant?’ This will display the vacancy in red.
6
  • An entry (i.e. screen) must be completed for all membership positions, filled or vacant, on council, according to the constituting Order.
7
  • Click ‘Print (directly or to PDF)’ once all data has been entered.
8
  • Check the accuracy of the data and sign and date the form.

Important: The printed form should be retained at the school. The printed form is not to be sent to the regional office or central office.

9
  • If membership details change during the year, you can update the form by following the steps outlined above. 

School council president EduMail details

To access and/or update the school council president's EduMail account details complete the following steps:

StepDescription

1

  • Enter details of the school council president on CASES21.

2

  • Ensure that the school council president’s details are recorded against the school’s school council president edumail account.  

3

4

  • Enter principal’s username and password.
5
  • Click on link ‘School Council President (left side of the Account Information page) to access and update the information

Complaints Management

A person aggrieved by any matter arising out of the conduct of an election may make a complaint in writing to the principal within 14 days of the date of declaration of the poll.  For the complaint management process see: Department Resources - Principals Guide to School Council Elections.

School Governance Support Materials

School Council Skills and Expertise Guide

The School Council Skills and Expertise Guide outlines the desired skills and expertise required for effective school governance. It is designed to be used by school councils to identify the skills and expertise that can support school council operations and effective governance, see: School Council Skills and Expertise Guide (docx - 14.56mb)

School Council Self-Assessment Tool

The School Council Self-Assessment Tool provides support to school councils in evaluating their effectiveness as a collective school council and identifying areas for improvement, see: School Council Self-Assessment Tool  (docx - 148.83kb)

Benefits of Co-opting Community Members to School Councils

The Benefits of Co-opting Community Members to School Councils provides information and guidance on the benefits of community co-option and having community members from the wider local community as part of school council, see: Benefits of Co-opting Community Members to School Councils  (docx - 14.55mb) 
 

Related topics

Related legislation

  • Education and Training Reform Act 2006
  • Education and Training Reform Regulations 2017
  • Public Administration Act 2004

Department resources

Ministerial Orders

See: