School Purchasing Card

From Term 1 2017, Victorian government and Catholic schools will use the new Victorian Curriculum F-10. Curriculum related information is currently being reviewed and may be subject to change.

For more information on the curriculum, see:
The Victorian Curriculum F–10 - VCAA

School Purchasing Card provider

The Schools Purchasing Card provider changed to Westpac Institutional Bank from October 2011.

DET Purchasing Card briefings

Principals and business managers are required to attend a Schools Purchasing Card Briefing, prior to the facility initially being approved by School Council.  

This process will continue to be required for all new facilities where the staff have not previously attended a briefing. 

Principals and business managers who attended a purchasing card briefing more than 18 months ago and did not take up the facility, should attend the next briefing in their region prior to school council approval.

Dates for the School Purchasing Card Briefings can be obtained from the School Finance Liaison Officer (SFLO) or email schoolspurchasingcard@edumail.vic.gov.au
 

User guides

  • School Purchasing Card Guidelines and Procedures (docm - 1mb)
  • School Purchasing Card Guidelines and Procedures (pdf - 629.04kb)
  • Ministerial Guidelines and Directions (pdf - 460.12kb)
  • Westpac Administration Guide (pdf - 456.48kb)
  • Refer to Section 3: Creditors of the CASES21 Finance Business Process Guide for instructions on how to enter Purchasing Card Transactions. See: CASES21 Finance Publications

    Forms and templates

    School Administration forms:

  • Undertaking by the Cardholder (doc - 49.5kb)
  • Cardholder Activity Report (xlsx - 21.12kb)

    More information

    For general enquiries relating to guidelines and procedures please email:  schoolspurchasingcard@edumail.vic.gov.au

    For Westpac enquiries email: vicclientservice@westpac.com.au