School Performance Data

Back to:

School Performance Reports

Frequently asked questions

Data entry for the first release of the SLR

1. What should I do to ensure my 2011 data is included in the first release of the 2011 School Level Reports in February, 2012?

The steps that you should follow to ensure all your 2011 data is included in the first release of the 2011 School Level Reports are outlined on the School Performance Reports page.

Updating the SLR after receiving its first release

2. What if my School Level Report contains data that is incorrect or incomplete?

In preparing the 2011 School Annual Report to the School Community, each school is required to check for the accuracy and completeness of the 2011 data contained in the School Level Report and School Performance Summary. If any data is incorrect or incomplete, schools should follow the instructions provided at School Performance Reports about preparing School Annual Reports.

3. What will happen to the existing data when I use the web forms to make corrections?

Corrections made on the web forms will overwrite any relevant existing data in the School Level Report.

4. When will my School Level Report be updated?

The School Level Report will be updated regularly to include any missing or corrected data that is subsequently provided. From 20 February 2012, all School Level Reports will be updated twice a week with the updated copies being made available by COB each Monday and Thursday. Schools are advised to re-check their School Level Report five working days after re-submitting data to ensure it is accurate and complete. Should schools find persisting issues with re-submitted data then they should contact the School Level Report hotline on (03) 9637 3257.

Questions about specific data sets

5. Do I need to assess PSD (formally D&I) students against the VELS?

PSD students may be assessed and reported against the VELS, or they may be assessed against their own Individual Learning Plan. Schools with more than 10 PSD students who have not been assessed against the VELS should have completed the School Curriculum Survey (Special Settings). The total number of students in each progress category must also be entered into the SLR web-form (Principal's EduMail ID and password required).

6. How do I report the results of PSD students?

Where the number of PSD students who are deemed not capable of assessment against the VELS is fewer than 10 students, schools should include a summary in the annual report that discusses and interprets student progress. The format of the summary report is decided by the school. Where the number of students is greater than 10, the school should refer to the data in the SLR and provide appropriate analysis and interpretation of the results.

7. Where would I find more information on recording student absences?

Details on reporting student absences are provided in the Administration User Guides to using CASES 21 student absence codes, which is stored in EduGate under the following path:
EduGate > Home > Services > Business Systems > CASES21 > Administration User Guides > Administration User Guide > Chapter 03 Attendance

8. What are the most important reports to look at on the VCE Data Service (VCEDS) when preparing my Annual Report or School Self Assessment? 

The answer to this question can be found in the document VCEDS Aid for Accountability (PDF - 76Kb).

9. How is Staff sick leave calculated in the School Level Report?

The following document explains the calculation used to derive the Staff sick leave figures reported in the School Level Report, see: Factsheet - How is Sick Leave in the School Level Report (SLR) calculated? (PDF - 71Kb)

10. Stability Rate

How is Stability Rate calculated? The following document explains the formula used to derive the Stability Rate figure sick leave figures reported in the School Level Report, see: Factsheet - How is Stability Rate in the School Level Report (SLR) calculated? (Word - 32Kb)

Data Analysis

11. Are there documents available to help analyse the School Level Report?

Yes. Outlines have been developed to integrate analysis of the data presented in the SLR within a single document. A version for primary schools and a version for secondary schools are provided below (P-12 Schools may choose to use both documents):

12. What does a Box and Whisker graph show?

An explanation of Box and Whisker graphs can be found in this explanation of Box and Whisker plots (PPT - 40Kb)