School Performance Data

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School Performance Reports

Frequently asked questions

Data entry for the first release of SLR and Core School Performance Indicators reports

1. What should I do to ensure my 2008 data is included in the first release of the 2008 School Level Reports and Core School Performance Indicators reports on 9 February, 2009?

The steps that you should follow to ensure all your 2008 data is included in the first release of the 2008 School Level Reports and Core School Performance Indicators Reports are outlined on the School Performance Reports.

Updating the SLR and Core School Performance Indicators Report after receiving its first release

2. What if my School Level Report and Core School Performance Indicators Report contain data that is incorrect or incomplete?

In preparing the 2008 School Annual Report to the School Community, each school is required to check for the accuracy and completeness of their 2008 data contained in the School Level Report and Core School Performance Indicators Report. If any data is incorrect or incomplete, schools should follow the instructions provided at School Performance Reports about preparing School Annual Reports.

3. What will happen to the existing data when I use the web forms to make corrections?

Corrections made on the web forms will overwrite any relevant existing data in the SLR and Core School Performance Indicators Report.

4. When will my School Level Report and Core School Performance Indicators Report be updated?

The SLR and Core School Performance Indicators Reports will be updated regularly to include any missing or corrected data that is subsequently provided. From 9 February 2009, all SLRs will be updated over each weekend, the updated copies being made available by COB each Monday. Core School Performance Indicators Reports are updated each Tuesday. Sections of the SLR will also be updated at various times during each week. Details of when the SLRs were last updated will be displayed under the "Download School Performance Reports" heading at School Performance Reports

Questions about specific data sets

5. Since all Prep to Year 2 students are assessed as part of the Assessment of Reading program, do I need to also assess these students against the CSF English Reading strand?

It is recommended that Prep to Year 2 students also be assessed against the VELS English Reading dimension and that this data be transmitted to the DEECD for incorporation in the SLR, however this is not mandatory.

6. Do I need to assess PSD (formally D&I) students against the VELS?

PSD students may be assessed and reported against the VELS, or they may be assessed against their own Individual Learning Plan. Schools with more than 10 PSD students who have not been assessed against the VELS should have completed the School Curriculum Survey (Special Settings). The total number of students in each progress category must also be entered into the SLR web-form (Principal's EduMail ID and password required).

7. How do I report the results of PSD students?

Where the number of PSD students who are deemed not capable of assessment against the VELS is fewer than 10 students, schools should include a summary in the annual report that discusses and interprets student progress. The format of the summary report is decided by the school. Where the number of students is greater than 10, the school should refer to the data in the SLR and provide appropriate analysis and interpretation of the results.

8. Where would I find more information on recording student absences?

Details on reporting student absences are provided in the document Guidelines to using CASES 21 student absence codes, which is stored in EduLibrary under the following path:
EduLibrary > Schools > CASES > CASES21 > Quickguide

9. What are the most important reports to look at on the VCE Data Service (VCEDS) when preparing my Annual Report or School Self Assessment? 

The answer to this question can be found in the document VCEDS Aid for Accountability (PDF - 76Kb).

10. How is Staff sick leave calculated in the School Level Report?

The following document explains the calculation used to derive the Staff sick leave figures reported in the School Level Report, see: Factsheet - How is Sick Leave in the School Level Report (SLR) calculated? (PDF - 71Kb)

Data Analysis

11. Are there documents available to help analyse the School Level Report?

Yes. Outlines have been developed to integrate analysis of the data presented in the SLR within a single document. A version for primary schools and a version for secondary schools are provided below (P-12 Schools may choose to use both documents):

12. What does a Box and Whisker graph show?

An explanation of Box and Whisker graphs can be found in this explanation of Box and Whisker plots (PPT - 40Kb)

Miscellaneous

13. Overall, do students in country areas have higher absence rates than those in metropolitan regions?

Analysis of Student Absence data for 2002 shows that, overall, students in country areas do not have higher absence than those in metropolitan areas.