School Management

School Purchasing Card

 

School Purchasing Card transitioning arrangements

The Schools Purchasing Card provider has changed to Westpac Institutional Bank from October 2011.

The transition period will be October 2011 until March 2012.

Information will be communicated to schools in a DEECD Schools Bulletin in Oct/Nov

All schools currently operating a Purchasing Card facility will receive an email from the Financial Services Division explaining requirements for the transition.

Attendance at a briefing is NOT required for these schools. 

During this transition period schools with queries regarding new or existing facilities can email  schoolspurchasingcard@edumail.vic.gov.au

CBA card and facility cancellation

Purchasing cards and the school facility, currently held with the CBA, are to be cancelled once the transition is complete.

Schools using Commbiz are able to cancel cards through that CBA system. 

All other schools can contact the CBA Government Banking Client Service team by email: ibgovt@cba.com.au to request the Account Closure forms. 

 

DEECD Purchasing Card briefings 

Principals and business managers are required to attend a Schools Purchasing Card Briefing, prior to the facility initially being approved by School Council.  

This process will continue to be required for all new facilities where the staff have not previously attended a briefing. 

Principals and business managers who attended a purchasing card briefing more than 18 months ago and did not take up the facility, should attend the next briefing in their region prior to school council approval.

These briefings will be advertised in the DEECD Schools Bulletin in 2012.

 

User Guides

Forms and Templates

School administration forms

Further information

 For general enquiries relating to guidelines and procedures please email:  schoolspurchasingcard@edumail.vic.gov.au

 

  

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