School Financial Policy and Procedures

This page provides a list of Department circulars and other types of documents that outline policy and procedures for finance issues such as a school maintenance funding increase, audits of school councils, changes to superannuation guarantee, and investment of school funds.

Circulars

Circulars outlining policy and procedure for finance issues:

• Circular 206/2003 Changes to superannuation guarantee from 1 July and the impact on school council employed staff (Word - 40Kb)
• Circular 102/2000 Fundraising Appeals Act 1998 (RTF - 3Kb)
• Circular 199/2005 Changes to the WorkCover Legislation & Updated WorkCover Management Kit (Word - 48Kb)
• Circular 202/2005 New Price Structure for Criminal Record Checks (Word - 35Kb)
• Circular 208/2005 Superannuation 'Choice of Fund' (RTF - 10Kb)
• Circular 209/2005 Implementation of Choice of Superannuation Fund (PDF - 85Kb)
• Circular S255-2006 Review of SSO Training and Development Needs and Evaluation of the SSO Accredited Online Training program (Word - 42Kb)
• Circular S356-2006 Government Agency Advertising Requirements (Word - 73Kb)
• Circular S007-2007 Changed Arrangements for Processing of Student Teacher Supervision Allowance by Schools (Word - 30Kb)
• S092-2007 School Contract Cleaning: Requirements for Schools
• S055-2007 School Compliance Checklist Available for all Schools (Word - 47Kb)
• S186-2007 Fraud Control Framework (PDF - 20Kb)
• S201-2007 Managing and Reporting of School Cooperative Loans on CASES21 Finance (PDF - 22Kb)
• S231-2007 Proclamation of Education and Training Reform Act 2006 (PDF - 30Kb)
• Circular S242-2007 Copyright Guidelines, Information Kits and Webpages (PDF - 23Kb)
• Circular S260-2007 New Retention and Disposal Authority for Records of Common Administrative Functions (PDF - 24Kb)
• Circular S353-2007 Contract Cleaning: Requirements for Schools (Word - 42Kb)
• Circular S362-2007 Secondary Teacher Assistants Initiative (Word - 345Kb)
• Circular 397-2007 School Start Bonus (SSB) 2008 - New Payment Process (Word - 80Kb)
• Circular S282-2007 Supplier GST Registration Changes (PDF - 53Kb)
• Circular S101-2008 Understanding and Reporting Fringe Benefits Tax at your school (Word - 109Kb) (Word - 109Kb)
• Circular S300-2008 Parent Payments in Victorian Government Schools (PDF - 26Kb)
• Circular S302-2008 Short Term Leave Reimbursement (STLR) for Teaching and Non-Teaching Staff (SSOs) (PDF - 24Kb)
• Circular C206-2008 Changes to Tender/Quotation Thresholds (PDF - 49Kb)
• Circular S436-2008 New School Cash Reserve Benchmark (Word - 68Kb)
• Circular S437-2008 Financial Commitment Summary (Word - 135Kb)
• Circular S464-2008 CASES21 Finance - BPAY Receipting for Families (Word - 43Kb)
• Circular S475-2008 2009 Dollars and Sense Professional Development (Word - 92Kb)
• Circular S477-2008 2009 Talking Finances Professional Development (Word - 106Kb)
• Circular S001-2009 Updating Education Support (ES - formerly SSO) Pay Rates in CASES21 School Level Payroll (Word - 119Kb)
• Circular S011-2009 Education Maintenance Allowance (EMA) - Processing Arrangements for 2009 (Word - 71Kb)

 

Executive Memorandum

Executive Memoranda outlining policy and procedure for finance issues:

• Executive Memorandum 046/2003 Criminal Record Checks - New Procedures (Word - 120Kb) 
• Executive Memorandum 98/028 Welfare Clubs (Word - 17Kb)
• Executive Memorandum 2005/19 Update on the Supply of Electricity and Natural Gas (Word - 29Kb)
• Executive Memorandum 2005/20 School Contract Cleaning: Notification to Contractors & New Requirements for School Councils (Word - 62Kb)
• Executive Memorandum 2005/22 School Contract Cleaning New Requirements for School Councils (PDF - 58Kb)

 

Guidelines

Guidelines outlining policy and procedure for finance issues:

• EFTPOS Receipting in Schools (Word - 84Kb)
• Financial Risks (Word - 59Kb)
• Guidelines for Electronic Payment of Accounts (Word - 35Kb)
• Internet Banking (Word - 139Kb)
• School Investment Policy Guidelines (Word - 217Kb)
• Victorian Government Schools Reference Guide - Section 7 - Resources

 

School Purchasing Card

User Guides

• DEECD Guidelines and Procedures (PDF - 281Kb)
• CBA Administrator Guide (PDF - 111Kb)
• Ministerial Guidelines and Directions (PDF - 91Kb)
• Refer to Section 3: Creditors of the CASES21 Finance Business Process Guide for instructions on how to enter Purchasing Card Transactions

 

Forms and Templates

Disclaimer: The following forms should only be used by schools who have attended the School Purchasing Card Briefings run by local regions.

• Establishing a Business Card Program (Word - 334Kb)
• Business Card Account Holder (PDF - 105Kb)
• Purchasing Card Appointment of Nominated Authorising and Verifying Officer (Word - 44Kb)
• Acceptable Identification Standard (PDF - 70Kb)
• Business Card - Direct Debit Request (PDF - 132Kb)
• Undertaking by the Cardholder (Word - 36Kb)
• Business Card New Cardholder Details (PDF - 252Kb)
• Cardholder Activity Report (optional) (Word - 49Kb)
• School Purchasing Card Change Request (Word - 48Kb)
• Customer Investigation Request for Disputed Business Card Transactions (PDF - 309Kb)
• Notice of Participation - Schedule 4b (Word - 30Kb)

 

Further information

All completed forms should be forwarded to:
IB Government Client Service Team
Level 6/10 Dawn Fraser Avenue
Sydney Olympic Park NSW 2127

or faxed to 1300 135 663

Enquiries should be directed to: IB Government Client Services Team, phone: 1800 020 306