Forms, Proformas, Letters
Teaching Service
This page provides links to commonly used Department forms, proformas and standard letters applicable to the teaching service (including education support class employees).
Other forms (if applicable) are available from the relevant policy page accessed through the A-Z Topic Index. Also available here are templates that schools can use for internal administration purposes.
Recruitment/Employment
Offer of employment letters:
Teacher:
- Offer of ongoing employment - teacher (Word - 39Kb)
- Offer of fixed term employment - teacher (Word - 43Kb)
Education Support Class:
- Offer of ongoing employment - teaching service (Word - 42Kb)
- Offer of fixed term employment - teaching service (Word - 44Kb)
- Offer of ongoing employment - school council employment (Word - 37Kb)
- Offer of fixed term employment - school council employment (Word - 44Kb)
Health/Medical:
- Pre-employment Health Declaration (Word - 323Kb)
- Teacher Pre-employment Medical Assessment (Word - 377Kb)
Other:
- Employment Task List (Word - 243Kb) (Word - 246Kb) (to assist schools when hiring/rehiring a person)
- Employment in a Government School - Validation of Personal Information (PDF - 87Kb)
- Consent to Check and Release National Police Record (PDF - 116Kb)
- Superannuation Choice of Fund (PDF - 220Kb)
- Request for Recognition of Prior Service for leave purposes (Word - 437Kb)
- Request for Recognition of Teaching Experience (Word - 343Kb) (to request recognition of teaching experience for commencement salary-classroom teachers)
Staff management
- Principals (http://www.education.vic.gov.au/about/directions/blueprint1/fs3.htm#1)
- Assistant Principals (http://www.education.vic.gov.au/about/directions/blueprint1/fs3.htm#1)
- Teachers and paraprofessionals (Word - 265Kb)
- Education Support Class (Word - 95Kb)
Staff with Priority Status:
- School Level Consultation-Potential Excess (Word - 334Kb)
- Identification of Excess Staff (Word - 357Kb)
- Compassionate Transfer Status Application (Word - 332Kb)
Other:
- Probation Outcome (Word - 345Kb)
- Leading Teacher Tenure Renewal (Word - 329Kb)
- Assistant Principal - Contract of Employment Renewal Advice (Word - 323Kb)
Leave and payroll administration
- Long service leave application (Word - 414Kb) (to be used only when requesting pay in advance and/or commuting long service leave)
- Request for Personal Leave Review (Word - 428Kb)
- Temporary resumption of classroom teacher from family leave (Word - 29Kb) (draft letter for schools to use)
- Education Support-Additional Annual Leave-leave register (Word - 425Kb)
- Workplace Giving (Charitable donations) form-school staff (Word - 429Kb)
- Direct Deposit Recall Request (Word - 92Kb)
- Off cycle Payment Request (Word - 428Kb)
- Replacement Payment Summary (Word - 87Kb)
- Completion of Service (Word - 388Kb) (to apply for payment of unused leave and other entitlements)
School internal/administrative use
Below are templates that schools can use if they wish to assist in the collection of information for data entry and record management purposes. The templates should be downloaded and modified as necessary, to meet the specific requirements of the school.
Recruitment/Employment
Leave and payroll administration
- Higher duties allowance authorisation (Word - 56Kb)
- Direct deposit of salary (Word - 53Kb)
- Leave application (Word - 54Kb)
- Long service leave application (Word - 43Kb)
- Special Payment authorisation (Word - 48Kb)
Teaching Service| Public Service | HRMS/ROL Access