Forms, Proformas, Letters
Teaching Service
This page provides links to commonly used Department forms, proformas and standard letters applicable to the teaching service (including education support class employees).
Other forms (if applicable) are available from the relevant policy page accessed through the A-Z Topic Index. Also available here are templates that schools can use for internal administration purposes.
Recruitment/Employment
Offer of employment letters:
Teaching Service Employment:
- Offer of ongoing employment - teacher class (Word - 89Kb)
- Offer of fixed term employment - teacher class (Word - 83Kb)
- Offer of ongoing employment - education support class (Word - 86Kb)
- Offer of fixed term employment - education support class (Word - 84Kb)
School Council Employment
Health/Medical:
Other:
- Hire/Rehire Employment Checklist (Word - 325Kb) (to assist schools when hiring/rehiring a person - includes system actions)
- Employment in a Government School - Validation of Personal Information (PDF - 81Kb)
- Consent to Check and Release National Police Record (PDF - 323Kb)
- Superannuation Choice of Fund (PDF - 1.8Mb)
- Request for Recognition of Prior Service for leave purposes (Word - 274Kb)
- Request for Recognition of Teaching Experience (Word - 272Kb) (to request recognition of teaching experience for commencement salary-classroom teachers)
Staff management
- Principal Class (http://www.education.vic.gov.au/proflearning/schoolleadership/principalpd.htm)
- Teachers and paraprofessionals (Word - 246Kb)
- Education Support Class (Word - 124Kb)
Staff with Priority Status:
- School Level Consultation-Potential Excess (Word - 130Kb)
- Identification of Excess Staff (Word - 356Kb)
- Compassionate Transfer Status Application (Word - 127Kb)
Other:
- Probation Outcome (Word - 139Kb)
- Leading Teacher Tenure Renewal (Word - 125Kb)
- Assistant Principal - Contract of Employment Renewal Advice (Word - 121Kb)
Leave and payroll administration
- Commuting LSL / LSL Pay in Advance application (Word - 261Kb) (used when commuting LSL to cash and/or requesting Pay in Advance for LSL)
- Direct Credit Recall Request (Excel - 131Kb)
- Long Service Leave election form (Word - 256Kb) (for an employee to request that long service leave not be paid on cessation of employment)
- Replacement Payment Summary (Word - 262Kb)
- Temporary resumption of classroom teacher from family leave (Word - 32Kb) (draft letter for schools to use)
- Workplace Giving Program Deduction Authority (Word - 269Kb)
School internal/administrative use
Below are templates that schools can use if they wish to assist in the collection of information for data entry and record management purposes. The templates should be downloaded and modified as necessary, to meet the specific requirements of the school.
Recruitment
Leave and payroll administration
- Direct credit of salary (Word - 159Kb)
- Higher duties allowance authorisation (Word - 134Kb)
- Leave application (Word - 204Kb)
- Leave Amendment form (Word - 162Kb) (used when approved leave needs to be changed)
- Long Service Leave application (Word - 90Kb)
- Special Payment authorisation (Word - 95Kb)
- Work Schedule amendment (Word - 195Kb) (use for hours changes or when the work schedule changes)
Teaching Service| Public Service | Payroll/ROL Access