Provide a Student with an eduPass Identity

Welcome to the eduPass e-learning course Provide a Student with an eduPass Identity.

In this module, Provide a Student with an eduPass Identity, you will learn how to generate registration letters to provide your students with their eduPass identity (username and initial temporary password) to use the department’s secure systems.

eduPass identity and access management processes create and manage unique digital identities so authorised students can be given access to various DET systems and applications.

You will receive the registration letter(s) as a PDF attachment via email.

Students then use the details in the letter – their initial password and username – to register themselves in eduPass. 

We will now demonstrate how you provide a student with an eduPass identity. 

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Provide students with an eduPass identity

To access eduPass, navigate to https://edupass.education.vic.gov.au/UserPortal and log in with your department username and password.

To provide students with eduPass identities, you have to generate registration letters for those students. 

Click on the Student Registration Letters link.

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Click on the New button. 

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You should enter a description for each batch of registration letters you generate. This is helpful when reviewing your requests after they are submitted, so try to use descriptive terms.

In this example, you are generating registration letters for students in Home Group 02A.

Click in the Description field. 

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Type Registration Letters Home Group 2A in the field and then click on the Browse button for Selected Students. 

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Now you can select the students. In this example, you wish to select the students in home group 02A who are yet to have registration letters generated.

The Search for field is active.

Type 02A into the field and then click on the Search within drop-down arrow. 

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You can combine the search terms entered in the Search for field with the pre-defined filters in the Search within field. 

Select All Students – Generate Registration Letter Required. 

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Tip: Be sure to click on the Search button, as clicking OK (at the bottom of the screen) will take you away from this screen and you will have to begin the activity again.

Click on the Search button.  

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Now you can select all the students using the check box in the table header beside ‘Display Name’.

Click in the check box to select all the students. 

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Click on the OK button. 

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All the students selected in the previous step are now included in Selected Students.

The Send as Single PDF check box is selected by default. This means that you will receive an email with a PDF attached that includes all the registration letters from this request. If the option is unchecked you will receive a separate email for each student.

Click on the Next button. 

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Click on the Submit button. 

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After submitting you will see the request now appears in a table on this screen. Notice the status – the request is currently being processed. 

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After a moment, if you refresh this page you will notice that the request has been completed. 

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The registration letters will be sent to your email account in a single PDF for printing and issuing to the students. 

Remember, it will take 60 minutes after the registration letter has been generated, before the student is able to log in to eduPass to register and change their password.

You can view the status of a request by clicking on the link in the Display Name column.

Click on the eduPass Registration Letter link. 

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Notice the details of the request are displayed.

You should always check the details in case any students have failed to have a registration letter generated.

Click on the OK button. 

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If there is an error in processing a student’s registration, you will receive an email to notify you. For further assistance log a service request with the Service Desk via the IT Service Gateway on http://servicedesk.education.vic.gov.au 

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Tips

Some tips for you to remember:

•	Registration letters are emailed to the delegated administrator eduMail account for printing and issuing to students.
•	Searches are performed across fields; you can use combinations of the Search for and Search within screens to narrow down your search. For more details on using the search functionality, see the ‘Search Tips’ module. 
•	The links on the Student Registration Letter Batch Details screen enable you to view details of the requests you have made. Check the status regularly and if you receive any post processing errors promptly log a service request with the Service Desk via the IT Service Gateway on http://servicedesk.education.vic.gov.au 

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Congratulations! You have completed this module.

In this module you learnt how to provide students with their eduPass identity by generating registration letters and how to utilise the search for and search within functions in eduPass. 

If you require further help, raise a service request with the Service Desk via the IT Service Gateway on http://servicedesk.education.vic.gov.au