CSEF FAQs

​Eligibility, Visas and Special Groups

Are families on a Bridging Visa, Temporary Protection Visa, community detention and asylum seeker families eligible for the Camps, Sports and Excursions Fund (CSEF)?

Yes. Special Consideration is given to families on a Bridging Visa, Temporary Protection Visa, Community Detention and Asylum Seeker families; therefore they are eligible for CSEF. A letter from the Australian Red Cross, AMES, or similar welfare institution is required as evidence. A copy of an 'immi' card is also acceptable evidence. These applications are processed as ‘Special Consideration’ category applications in the CSEF system.

Are students who reside in Out of Home Care, including Residential Facilities, eligible for the CSEF?

Yes. Institutions such as Mackillop Family Services, Anglicare, Berry Street Victoria and other Community Service Organisations are eligible to make an application for students residing on a short term or long term basis.

Applications are processed as ‘Special Consideration’ category applications. The carer or Community Service Organisation should alert the school of the requirement for a special consideration application.

Are Kinship Carers eligible for the CSEF?

Statutory kinship carers (providing the arrangements are formalised through DHHS) are eligible to make an application for CSEF. The carer should request that DHHS or a Community Service Organisation supervising the placement provide a letter confirming the statutory kinship care arrangement to enable the application to be assessed.

Applications are processed as ‘Special Consideration’ category applications.

Are students holding a Child Disability card eligible for the CSEF?

No. CSEF is an income-tested allowance. Therefore the parent/legal guardian must be the holder of a valid Centrelink concession card to qualify for CSEF. A Child Disability card which is in the name of a child cannot be used to apply for the CSEF as these card types are not income-tested by Centrelink in accordance with the State Concessions Act 2004.

Are parents/legal guardians required to submit a new CSEF application form each year?

Yes. Parents or legal guardians are required to submit a new CSEF application form with their child's school each year.

For students 16 years or older, a Youth Allowance Health Care Card or a Disability Pension Card may be issued by Centrelink in the name of the student. Can the parent/legal guardian claim the CSEF with this card?

Yes. If the student that is 16 or older is either the holder of a valid concession card (e.g a Youth Allowance Health Care Card) in their own name or the parent/legal guardian has a valid concession card, then a CSEF payment can be made.

Depending on Centrelink's policies, a student who has turned 16 typically either:

  1. Remains as a dependent child on the parent/legal guardian's Health Care Card or Pensioner Concession Card. In this situation, the CSEF application should be entered under the parent/legal guardian's name and CRN with all students in the family (including the 16 year old) added to the parent/legal guardian's application. OR
  2. In some circumstances a student who has turned 16 may be issued with a Health Care Card/Pensioner Card in their own name (e.g. a Youth Allowance Health Care Card YA, LI or DSP concession card). In this situation the application should be entered on the CSEF web system as a 'Special Consideration' category application in the name of the parent/legal guardian and attach a scan of the student's card in the document section. The DET Family Payments Unit will approve these applications, however the CSEF payment will only be for the student that holds the card (not for siblings). CD, EH and FO concession cards issued in the name of the student are not eligible for CSEF.

For more information or advice, please contact the Department's CSEF Helpdesk on 1800 060 970 or csef@edumail.vic.gov.au  

What options exist when a family has already paid for camps, sports or excursion costs in 2017?

Given the timing of the CSEF payments to schools, it is recognised that some families may have already paid up-front for camps, sports or excursion expenses in 2017. In this scenario, the following options exist for schools to allocate the payment towards camps, sports and/or excursion expenses for the benefit of the eligible student:

  • Allocate the payment towards remaining camps, sports and/or excursion expenses that are incurred by the eligible student during the remainder of 2017.
  • Carryover remaining CSEF funds at the end of the year over to 2018 – to be used towards camps, sports and/or excursion expenses incurred by the eligible student in 2018.
  • The school also has the option to allocate the CSEF money towards camps, sport or excursion expenses already paid by the family, thus creating a family credit*. On agreement with the family, the credit can then be applied to other expenses for the student. The school will need to be able to demonstrate via the family account statement that the CSEF payment was utilised towards camps, sports & excursion expenses for the benefit of the eligible student.

    * Government Schools: to process this type of credit the following CASES21 steps must be completed one after the other to ensure the BAS, family account and various other reports are correct.
    1. Ensure that the parent has actually paid for an excursion/camp/sports activity earlier in the year.
    2. Create a family invoice in DF31006 or DF31001 using the original Fee Code you intend to allocate the CSEF funds to, and for the amount you wish to allocate.
    3. Go to Manually allocate CSEF Receipts and allocate the CSEF funds to the new invoice that you just created.
    4. Create a Family Credit Note – DF31021 for the same amount as in step 1, using the same Fee Code.  Apart from the amount do not change any other details.
    5. This credit note will stay on the family account until the family advises the school what they want this to be allocated to. 
  • NOTE: For any additional assistance or variation to this scenario please log a call with the DET Service Desk.

    What are the options for allocating CSEF funding for students completing Year 12?

    For students completing Year 12 in 2017, schools have the following options to allocate the CSEF funding for the benefit of the eligible student:
  • Allocate the payment towards remaining camps, sports and/or excursion expenses that are incurred by the eligible student during the remainder of 2017.
  • If the student leaves the Victorian school system (which includes students completing year 12 in 2017), any remaining CSEF funds will stay with the school and may be used towards the expenses for other family siblings.
  • The school also has the option to allocate the CSEF money towards camps, sport or excursion expenses already paid by the family, thus creating a family credit*. On agreement with the family, the credit can then be applied to other expenses for the student. The school will need to be able to demonstrate via the family account statement that the CSEF payment was utilised towards camps, sports & excursion expenses for the benefit of the eligible student.
  • For student’s completing year 12; if the above options are not feasible, any remaining CSEF funds will stay with the school and may be used towards school-incurred costs associated with operating camps, sports or excursion activities for students.

    What are the options for allocating CSEF funding for students completing Grade 6?

      For students completing Grade 6 in 2017, schools have the following options to allocate the CSEF funding for the benefit of the eligible student:
    • Allocate the payment towards remaining camps, sports and/or excursion expenses that are incurred by the eligible student during the remainder of 2017.
    • If unspent funds remain at the end of 2017, the default position is that the value of any unspent portion of the CSEF should follow to the student’s secondary school (government or non-government), so that the student has access to the full value of the payment*. However, if the unspent portion is of a minimal amount, the schools may agree that the funds are not transferred as long as the new school commits to provide the student with assistance to the value of the unspent amount.
    • * In the government sector, a funds transfer would typically require the initiating school to create a CASES21 Family Payment and then arrange for the unspent portion to be transferred to the new school via a bank transfer or cheque payment. For more information, see the CASES21 Business Process Guide (Section 1).
    • The school also has the option to allocate the CSEF money towards camps, sport or excursion expenses already paid by the family, thus creating a family credit*. On agreement with the family, the credit can then be applied to other expenses for the student. The school will need to be able to demonstrate via the family account statement that the CSEF payment was utilised towards camps, sports & excursion expenses for the benefit of the eligible student.
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      Expenses for which the Camps, Sports and Excursions Funds should be used

      Schools are required to use the Camps, Sports and Excursions Fund (CSEF) payment for expenses relating to Camps, Sport and/or Excursions for the benefit of the eligible student.

    Some common examples of school-organised programs for which the CSEF payment may be used include:

    • School camps/trips
    • Swimming and other school-organised sporting programs.
    • Outdoor education programs.
    • Excursions/incursions

    Schools will need to communicate with eligible parents/guardians to advise how the school intends to allocate the CSEF payment for the benefit of the eligible student.

      The CSEF payment cannot be used towards voluntary school charges, nor towards books, stationery, school uniforms, before/after school care, music lessons, or formals/graduations, etc.

    For more general information, see: Camps, Sports and Excursions Fund