Frequently Asked Questions

Accessing Victorian Government School Records​

How do I get a copy of my school reports?

If your school is still open then please contact the school directly for reports. For more information on whether the school is still open, see: Find an early childhood service or school

If your Government school is closed, please contact Archives and Records Management. For information on ordering closed school records, see: Access to Victorian Government Schools Historical Records and Public Records - Requests 


How do I get a replacement copy of a certificate?

Replacement copies of certificates are available from the Victorian Curriculum and Assessment Authority (VCAA).

The list below outlines the date range for all available certificates:

  • VCE/HSC/Matriculation - 1934 to now
  • High School Intermediate - 1931 to 1968
  • High School Leaving - 1931 to 1972
  • Tertiary Orientation Program (TOP) - 1975 to 1986
  • STC and Technical Year 12 (T12) - 1984 to 1990

For information on accessing replacement certificates from the VCAA, see: http://www.vcaa.vic.edu.au/vce/results/replace.html

Replacement certificates for qualifications listed below are not available. However, results can be accessed from Archives and Records Management.

  • Proficiency (High School) - 1948 to 1967
  • Intermediate Technical - 1946 t0 1974
  • Leaving Technical - 1964 to 1984
  • Technical Year 11- 1985 to 1990
  • Technical Year 12 - 1982 to 1986

For information on ordering these results, see: Access to Victorian Government Schools Historical Records and Public Records - Requests


How do I get proof that I was enrolled at a Government school?

Follow the process listed below. First identify if the school you attended is still open. For information on whether the school is still open, see: Find an early childhood service or school

Primary

Secondary


Can I get contact details or a list of students from my old school so I can arrange a school reunion?

It is rare that contact lists are available. For further information on reunions, see: Access to Historical Records and Public Records - School Reunions


How do I find out the history of a particular school?

There is a 3 volume publication Vision and Realisation that contains short histories of all state schools that were operating before 1971/72. It was produced by the Department of Education to celebrate the centenary of the Education Act 1872 and should be available from most public libraries (ISBN 0 7241 0458 5).

Those who want to conduct detailed historical research into a school can access records held by the Public Record Office Victoria. These include correspondence files, building files and photographs of schools among many others. If you want to do this level of research then contact then contact the office for and explanation of procedures for searching for and ordering records. For more information, see: About Us - Public Record Office Victoria


I have a school number, how do I find out what school it refers to?

Contact Archives and Records Management at:


How can I find out when my school opened and/ or closed?

Consult the publication Vision and Realisation for information on schools up to about 1971. This is available from most public libraries (ISBN 0 7241 0458 5). More information can be found by contacting the school.


Can I get a list of teachers that taught at a particular school?

Those researching teachers from the period circa 1849 to circa 1959 should consult the Teacher History Register and Books at the Public Record Office Victoria (PROV). For information on contacting the PROV, see: Contact Us - Public Record Office Victoria

Lists of teachers can be provided to schools or to those with specific approval from schools. Contact the Department’s Schools’ Human Resources Unit (Phone 9637 3605).

Those who wish to contact teachers for purposes of attending a school reunion can send invitations to the Schools’ Human Resources Unit (Phone 9637 3605) who will then forward them on to the relevant school or last known private address. However this service depends on availability of resources at the time. 


How do I find out where my relative went to school?

There is no central database of state school students. Assistance with locating records can only be provided when the particular school your relative attended is known. Up until the late twentieth century it was usual for students to attend their nearest school (if they attended a government school). Consult street directories to identify local schools. If the school is still open they should be able to confirm the attendance of your relative. If the school is closed refer to proof of enrolment question above.

Up until the early to mid twentieth century it was common for students to attend government primary schools and then to enter the workforce.


A relative of mine used to be a teacher. How do I find out about their teaching service history?

Those researching teachers from the period circa 1849 to circa 1959 should consult the Teacher History Register and Books at the Public Record Office Victoria (PROV).

Those researching teachers who taught in Victoria after circa 1959 should contact the Department’s Freedom of Information (FOI) Unit.

For information on the PROV and the FOI Unit, see: